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| Circular number | No. 2019/TC(FM)/4/18-Part(1) |
|---|---|
| Date | 2024-10-21 |
| Type | Freight Marketing Circular |
| Topic | freight |
| Currency | Currency not verified |
Process flow for Quarterly payments/ settlement for payment of accumulated freight rebate (on 3rd Party/Railway utilization of GPWIS Rake) requests for Provisional payments are settled before processing of Quarterly payments,
भारत सरकार GOVERNMENT OF INDIA g8Qjz international Year
रेल मंत्रालय MINISTRY OF RAILWAYS — हूँ 2025 °f Sooperatives_
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(रेलवे बोर्ड RAILWAY BOARD) ——, a Better World
No. 2019/TC(FM)/4/18-Part(1) (eOffice-33 18467) Dated: 17 05.2025
Principal Chief Commercial Managers Principal Financial Advisor
All Indian Railways All Indian Railways
Sub: Process flow for Quarterly payments/ settlement for payment of accumulated
freight rebate (on 3rd Party/Railway utilization of GPWIS Rake).
Ref: | (i) JDFM, Railway Board's Letter No. 2019/TC (FM)/4/18-Part(1) (eOffice-
3318467) dated 21.10.2024.
(ii) FOIS (SYSTEM) letter No CAO/FOIS/TMS/LWIS/2024/GPWIS dated
02.05.2025
Enclosed herewith is FOIS’s letter (ref-ii) along with annexure detailing the process flow
designed by FOIS for quarterly payments/settlement of accumulated freight rebate for 3rd
party/railway utilization of GPWIS rakes.
Zonal Railways may kindly take necessary action as required and WA all provision
payments (75%) before quarterly settlement of GPWIS rebates as per policy.
DA : As above
Yasir Rizvi
(Deputy Director Freight Marketing)
Copy to:
(i) Executive Director Finance (Commercial), Railway Board
(ii) Director Finance (Accounts)
FREIGHT OPERATIONS INFORMATION SYSTEM (SYSTEM)
OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER
CHANAKYA PURI, NEW DELHI-110021
No. CAO/FOIS/TMS/LWIS/2024/GP WIS Date: 02.05.2025
_ Executive Director Freight Marketing
Ministry of Railways
Railway Board,
New Delhi.
Sub: Automate the payment of accumulated freight rebate (on 3rd__ Party/Railway utilization of
GPWIS Rake) in Investor's account.
Ref: JDFM, Railway Board's Letter No. 2019/TC (FM)/4/18-Part(1) (eOffice-33 18467) dated
21.10.2024.
As per the instructions issued by Railway Board regarding automation of the payment of
accumulated freight rebate (on 3rd Party/Railway utilization of GPWIS Rake) in Investor's
account, the necessary changes have been incorporated in the FOIS/IREPS/IPAS applications
from 11.04.2025 and Data from FOIS has been disseminated to all zonal Railways for approval
via IREPS and IPAS modules to facilitate payments to customers.
Now process flow for Quarterly payments/ settlement has also been designed in FOIS system
(as given in annexure-A).
Railway Board is requested to issue necessary instructions to all. Zonal Railways to follow
this process flow and clear all provisional payments (75%) before quarterly settlement of GPWIS
rebates as per policy.
This is for Railway Board’s kind information and necessary action please.
RAVI Digitally signed by
Da: As above MOHAN RAVI MOHAN
Date: 2025.05.14
SHARMA 12:02:50 +05'30'
(Ravi Mohan Sharma)
Dy.CPM/Systems-Ill
Copy to:
i) Director Traffic Commercial (Rates), Railway Board
ii) GM/FOIS/TMS/CRIS
{1 िठििगिगिकिएएएएएएएएएएए
Annexure-A
Process flow for Quarterly Payments/Settlement:
e The rebate payout transactions for a particular GPWIS Rake agreement for making
Provisional payments can be attempted maximum upto 9 times in a quarter (thrice
every month of the Quarter). Once these payments are processed by FOIS and sent to
IREPS, the payments are deemed to be completed unless and until any rejection details
are received either from IREPS or IPAS System. The rejected cases of 75% rebate payout
shall be considered in the Quarter end payout as 100% outstanding.
e On the 11th day of the next month of a quarter, the TMS system shall calculate the net
payable amount after adjusting the already paid provisional payments and due taxes for
processing the quarterly payments.
e Onthe same day, the above calculation with breakup of taxes shall be displayed to the
customer on FBD portal as well as to the FOIS zonal user in TMS Zonal query application.
° It is also to be mentioned that to ensure efficiency, the proceedings for Provisional and
Quarterly payments are to be done in a time bound manner. The commercial and
finance departments should ensure to complete the processing of Provisional payments
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