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| Type | Commercial Circular |
|---|---|
| Topic | ticket-checking |
Register of Gate Pass Counter & counter foil - COM 1206 3 3 |
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91982 GAZETTE No. 2 a5 |
1 1 B1/602—Tho detailed instructions In regard to the preservation of old records have की पर ss :
| नया notified under Item Nos, 885 and 2112 of Weekly Gazeta Ne .. 20 and 27 of 15/5/1961 in TK
j snc 3/7/1961. . However, In the contexe of the revision of the provision of limitation Act per ‘
H 923 (Act No, 36 of 1963) and recommendations contained in Public Accounts Committee In or
1 ‘their report to the Lok Sabha as also the Summary of observations and recommendations
a cet stha Report of the ‘One Man Expert Committee of Compensation Claims’ it has been decided ak
। (0 reiterace these instructions for the Information and guidance of the staff:
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‘ (i) The periods for which station records etc, must ba preserved ara shown in
| }
| \ . the attached lists. Tho period for preservation of records will count from
: | the dato of completion of the record or document. ; Se
2 (ii) Records must be kept very carefully at stations: each book, when finished, must” ;
; : be labelled on the back, or on the cover with the namie of the record or.docu-
ees ment and dates on which they were brought Into use and completed. © Each
record must bear serial number from the register (see Clause |V below)
(iii) On the expiry of the periods or which records are to be preserved, station
Masters will keep them ready for despatch and advise Divisicmal Railway
Man: oer, who will male necessary arrangement to collect them at. centralised
place on hls Division, according to the jurisdiction of stations and send them
in. bull, loaded In a wagon and seal them direct to Hajl Bandar Depot for
further disposal. Tho respectiva RM will issue suitable instructions to
। nen ia ‘the stations under their control, tha mode of despatch and centralised place
i of collection, for onward despatch to Haji Bandar. A copy of the Instructions © ° :
| issued in this connection should be docketted to CCS, BB, ;
i Pet Ne 5 (iv): A register must bo kept in the following form:— ,
| I Register of records at......... ....... ees Station. -
न RSE — - ~ कक _ |
i i. i ः
Sp, Name of Record Period Date sent to Haji, Bandar Depot
Bo. No. हि Sean -
/ ‘ From To
TT een ea a RG A el ont een ap
1 \ lec aS eR oa
(vy) Records must be placed on shelves in almirahs on box in a dry secure place,
दि where they wllf be safe frorn handing or removal by uny unauthorised person
and from vermin. They must be periodically examined by the Station Master
at ..,, and upon each charge of Station Master, the state of tl records should be
_ as ©, noted and any serious disorder or disregard of rules brought ‘to notice,
i, | 2: Records which are the subject rnatter of correspondance aad on which objection कु ist
| {has been raised,-as well as all records in connection with the freight.and “crear Sheets out- i ! भर,
हि Re standing In Balance Sheets and these required for clearance of items kept outstanding by the
eg «Accounts Office and Intimated through the Advice of Accounts should not ba dest syed till» ?
the objection Is settled or the Item is deleted by the Accounts Office, के. 7 ४. Meg /
रू, The District Commercial Inspector when inspectlong a station, 1 ‘ss ‘examine tho -
ecords carefully and seo thac it is properly kent, “The above Instructions will nat supersed«:
Instructions, If any, issued by the Divl. Office: vor the preservation of reculds for a particusar
period. रे eee Pe »
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| 80. . ' CTH सं दर 4
i कि Sry. ‘ fan ove Keke . | Novel, * Period of" | |
| पक No. . .. Gascription 4 Hi Bate oe Form i. ““Preseryatr a} Jo
| ः ; : My t Present.Proposed I
i 4 है rent Si Years\.Y¢gars ! ;
i i 17 Requisition for passengers’ ticket counter foil” COM 18 08 7.
of 2e~ Requisition for. supply of Season. tickets ‘counter foil COM1G.B =;
| ‘ ७. 3. Ticket stock book
. ; Ne, A., Season Ticket stock: Register, .. «
cba 8, ro VA.” Register’ of Blank Card Ticket Issued
| mes bu 4/6. Register of Blank Car
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