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| Type | Commercial Circular |
|---|---|
| Topic | general |
| Currency | Currency not verified |
Consignee and the official granting assessment delivery should countersign the trade invoice.
<!-- Slide number: 1 --> # OPEN DELIVERY & ASSESSMENT DELIVERY <!-- Slide number: 2 --> # What is meant by Open Delivery ?? Open delivery means delivering the contents of the package or packages on actual count or weight. <!-- Slide number: 3 --> # When Open delivery is not granted ? When wagons are received, with seals intact and does not show any signs of pilferage. When there is no difference in weight. <!-- Slide number: 4 --> # Conditions under which open delivery is granted: When there is shortage of packages. When there is leakage, pilferage or appreciable shortage in the weight. When the consignment arrives at the destination showing any signs of tampering. <!-- Slide number: 5 --> # Precautions to be taken for granting open delivery: The consignee / endorsee should produce sender’s original trade invoice. The date, name of the sender, quality of the goods and other particulars shown on the invoice should be compared with Railway Receipt to check genuineness. Contents must be checked for Misdeclaration. Check whether DDM is properly issued or not. <!-- Slide number: 6 --> # Procedure for Open Delivery Entire consignment should be re-weighed. Original trade invoice should be counter signed by the consignee / endorsee and by the Railway official. Whenever possible, an equivalent of the content missing must be separately weighed and checked whether sufficient room in the package is left. The consignee may be permitted to pass remarks in the delivery book for the actual weight delivered. <!-- Slide number: 7 --> # Procedure for Open Delivery Conti… The original trade invoice, copy of the remarks passed by the consignee in the delivery book regarding details of shortage, copy of DDM, copy of the PDC should be sent to CCO along with the Joint Survey Report (JSR) or Missing and Damaged Goods Report (M&DG). JSR is prepared in 3 copies and should be addressed to CCO. One copy of this report is handed over the party and one copy is retained as station record. The official granting open delivery, consignee and RPF have to sign JSR. <!-- Slide number: 8 --> # Assessment Delivery <!-- Slide number: 9 --> # What is meant by Assessment Delivery ?? Assessment delivery means granting delivery of a damaged consignment through assessment. Damage of goods may be due to wet, breakage or leakage. <!-- Slide number: 10 --> # Precautions: The condition of the packing (internal or external) found at the time of assessment of damage must be commented whether they are as per prescribed packing conditions. When the damage is due to wet the consignment should be exposed to sun and air. <!-- Slide number: 11 --> # Damaged goods must be examined and sorted out in lots, according to the extent of damage. If the damage appears to have existed before the consignment was accepted by the railways, the fact should be specifically recorded. The damaged packages and the whole consignment should be weighed separately. <!-- Slide number: 12 --> # Procedure: When the damage is trivial, the staff should persuade the consignee to take delivery under clear signature. If the consignee records any remarks, it should be counter signed by the official granting open delivery. Consignee and the official granting assessment delivery should countersign the trade invoice. DDPC should also be verified. If there is any difference of opinion between the consignee and the official granting assessment delivery, two independent and respectable persons should be called in and their opinion should be recorded on point to point basis. <!-- Slide number: 13 --> # If the consignment required assessment through laboratory, it should be sent for chemical analysis immediately (chemical fertilizers). In case of food grains etc. the opinion of the railway doctor should be obtained. In case of machines and motor etc. the opinion of the mechanical / electrical department should be obtained. After granting assessment delivery, M&DG report / JSR should be prepare
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