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| Circular number | No. 2004/TC-1/304/65 |
|---|---|
| Date | 2005-01-14 |
| Type | Rates Master Circular |
| Topic | freight |
Computerisation of Goods Terminais under FOIS - Terminal Management System (TMS) The goods staff shall feed in the system the date & time of
— MASTER POLICY CIRCULAR Rates Circular No. 2/2005 GOVERNMENT OF INDIA (BHARAT SARKAR) MINISTRY OF RAILWAYS (RAIL MANTRALAYA) (RAILWAY BOARD) No. 2004/TC-1/304/65 New Delhi, dated 14/01/2005 The General Managers All Indian Railways. Sub: Computerisation of Goods Terminais under FOIS - Terminal Management System (TMS). In continuation to the Master Policy Circular No.2003/C&IS/FOIS/Progress dated 21/01/2004/10.02.2004 containing guidelines for indenting, supply, accountal and printing of computerized RRs, further instructions with regard to computerization of the booking and delivery of freight ‘traffic under the Terminal Management System (TMS) are being given in this Master Circular No. 2. These instructions conform to the general procedure of goods shed working and also take into account the commercial practices being followed at different locations. Switching over from the existing manual system to the computerized system of the booking and delivery of goods traffic will take some time. Therefore, it has been decided to implement the TMS in a phased manner. The methodology for the changeover from the manual system to the computerised system of goods shed working is envisaged in the Transitional and Fully Computerised phases of the TMS, as explained below:- 1.6 TRANSITIONAL PHASE OF TMS 1.1 During the transitional phase of the Terminal Management System, while some locations will have computerised working the others will have manual working. Further, the computerised locations will have two kinds of working viz, (i) transactions between the two computerised terminals and (ii) transactions between a computerized terminal & a non- computerized terminal. ; ‘ 1.2 1.3 1.4 ee (i 1.6 2.0 2.1 2.2 EO Ra PR SE STEROL STE RARE C USI CECT Ee CE ee ate tcc dete re caches ote ate न - दर बट बज हि जब्त पर CBee तय लव दे पैनल पर बीच A a Tena nid PE ta दे पं करत ele तन eer a aL, During this phase some of the data will have to be fed in the System manually at the time of commencement of the TMS at Goods Terminal. On the basis of the data fed at various stages, the System will generate & print Railway Receipts on the “RR stationery System will generate and print all the returns arid the balance sheet of the station. Sectional Travelling Inspector of Accounts (TIAs) and Commercial Inspectors shall jointly verify all the data fed/updated time to time in the System. The referential data fed/updated in the system shall be maintained for verification by internal/statutory audit Terminal Management System shall initially run in parallel with the manual system. During this period, the data generated by the System viz., chargeable weight, freight class, freight rate & total freight in respect of outward RRs, calculation and accrual of wharfage and demurrage charges, collection and remittance of all railway dues etce., shall be cross-checked manually. In case of any failure in the computerized system, booking/delivery shall be done as per the manual system. Once the system stabilises, and uscrs acceptance to the system is accorded by FA&CAO and CCM, the manual issue of RRs, returns and Balance sheet shali be replaced with the system generated (1106 . Traffic Accounts Office shall initially conduct hundred percent checks on system generated RRs, returns and balance sheets. Once the results are found upto the level of satisfaction, the procedure for checks in the Traffic Accounts Office will be modified. The results of transitional phase may be monitored closely by both Commercial and Accounts Officers concerned and feedback on deficiencies noticed and improvements required may be documented properly and advised to Board immediately along-with suggestions il any, in the matter. The Transitional Phase of TMS is targeted for implementation in all the Zonal Railways by 30 June 2005. FULLY COMPUTERISED PHASE OF TMS In the fully computerized phase of TMS, RRs, balance sheet and returns shal! be printed by the system for all the Go
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