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| Circular number | COMMERCIAL CIRCULAR NO. 10 OF 2011 |
|---|---|
| File number | No.2010/TG-I/14/P |
| Type | Commercial Circular |
| Topic | emergency-quota |
Streamlining the procedure for release of berths out of Emergency Quota Emergency Quota or Emergency Quota is to be enhanced, the same
GOVERNMENT OF INDIA (Bharat Sarkar) MINISTRY OF RAILWAYS (Rail Mantralya) (RAILWAY BOARD) **** No.2010/TG-I/14/P New Delhi, dated 09 .02.2011 Chief Commercial Managers, All Zonal Railways. (COMMERCIAL CIRCULAR NO. 10 OF 2011) Sub: Streamlining the procedure for release of berths out of Emergency Quota. Instructions have been issued from time to time regarding procedure to be followedfor release of berths out of Emergency Quota. With a view to streamline the procedure, the matter has been reviewed and in supersession of all the instructionsissued on the subject in the past, it has been decided that the following procedureshould be adopted for allotment of Emergency Quota. (i) The Emergency Quota on different trains will be released by the Railway authoritiesnominated for this purpose from time to time. (ii) A time limit for the fmalization of the allotment of Emergency Quota for each train will be laid down. (iii) All requisitions for allocations from the Emergency Quotas will be centralized in the office of the competent authority and final allocations decided only at the expiry of the stipulatedperiod (iv) A list of all VIPs booked in the train (irrespective ofjourney commencing station) including HOR holderslMembers of Parliament and other VIPs, should be taken out at chart preparation centers of train originating stations to find out details of the VIPs including MPs booked and action will be taken by the incharge to seek reservation for them from the emergency quota controlling authorities. In case of VIPs commencing journey from intermediate stations, a watch will be kept by the intermediate chart preparation centers also. The ultimate responsibility will, however, rest with the train originating station. (v) Whenever the Parliament House Booking Office/any other Booking Office sends a message for MPNIP's onward and -returnjourney, a copy should - 2./- -2- invariably be endorsed to CCM and ACM(Reservation)of the concerned Railway. This shall be in addition to the communication sent to the Chief Reservation Supervisor/SM concerned. The officer concerned in the Headquarters office will take necessary action to get the accommodation released in favour of the MPs/VIPs. However, the provision of taking out the list of VIPs booked in a train as mentioned above shall be strictly followed. (vi) The allotment of Emergency Quota to HOR HoldersNlPs should be strictly as per their inter-se seniority in Warrant of Precedence. In the case of same status, the priority in booking of accommodation will prevail i.e. the VIP who has booked earlier will be given preference over the one who has booked later. (vii) In case a 4-berth compartment is to be allotted to an HOR holder in the absence ofa coupe:- (viii) (ix) (x) a) two HOR holders may be clubbedtogether in a 4 berth compartment; and b) if clubbing of two HOR holders into a 4 berth compartment is not feasible and a Member of Parliament happens to be travelling by the same train, the latter may be allotted accommodation in the 4-berth compartment along with an HOR holder. In case the demand is in excess of available accommodation & it is not feasible to attach extra coach to provide accommodation, in the desired class, the allotment will be done as per procedure listed in para (vi) above and the remaining may be provided accommodation in the alternate class. Hon'ble MPsNIP will be suitably advised regarding provision of accommodationin the alternate class. The remaining Emergency Quota after meeting the demands for self travel of HOR holders, Members of Parliament and other VIPs, shall be used to meet the demands received from VIPs and others. While deciding the persons for whom the Emergency Quota is to be utilized, the competent authority controlling the quota would take into account all relevant factors like the status of the passenger travelling, nature of emergency like travelling on Government Duty, bereavement in the family, sickness, Job interview etc. '." ' Whenever accommodat
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