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| Circular number | No. PC-VII/2024/HRMS/38 |
|---|---|
| Date | 2024-11-18 |
| Type | Commercial Circular |
| Topic | ticket-checking |
.* Launch of Duty Pass Module of HRMS on pilot basis Duty Pass Menu -> Applications: Apply For Duty Che
GOVERNMENT OF INDIA (भारत सरकार)
MINISTRY OF RAILWAYS (ैल मंत्रालय)
Ei Fe F x RAILWAY BOARD) (aa as) st
No. PC-VII/2024/HRMS/38 » yy New Delhi, dated : 1१ .11.2024
Principal Chief Personnel Officers
All Indian Railways
(As per standard mailing list)
Sub :.* Launch of Duty Pass Module of HRMS on pilot basis
Duty Pass Module of HRMS has been developed to enable application and generation of
Duty Passes through HRMS and facilitating booking of tickets‘on the same digitally. It was
launched on pilot basis in Railway Board’s office and DLI Division of Northern Railway
Z. It has now been decided to launch the duty pass module on pilot basis across Indian
Railways with effect from 18.11.2024 to enable thorough hands on experience to the Railway
users on the new Module. The User Manual for operation of Duty Pass Module is enclosed at
Annexure-I : :
3. In view of the same, following is advised:
(i) During the pilot launch, issuance of Duty Passes in manual and digital format will
remain in force. However, all the Units shall encourage the officials to avail the
Duty Passes preferably through HRMS.
(ii) | Efforts may be taken to restrict the issuance of manual Duty Pass only to the
personnel involved in critical operations and exigencies only.
(iii) The Field Units may also furnish a feedback regarding the modifications required,
if any, to be made in the said Module as observed by them to Board’s office.
(iv) All the existing Duty Passes, which have been issued physically shall continue to
be valid for the duration mentioned on such passes.
4. This issues with the approval of competent authority.
Encl: As above
Ree a Kumar G)
Joint Director Pay Commission & HRMS
Railway Board
Room No. 6, 4"" Floor
Tele. No. 011-47845125
E-mail ID — jaya.kumarg@gov.in
Copy to:
(i) PPS to Secretary, Railway Board, for information of Secretary, Railway
Board
(ii) PPS to AM(HR), for information of AMGHR)
' (iii) PPS to AM(Comm.), for information of AM(Comm.)
(iv) PPS to PED/IR, for information of PED/IR
(v) GM/HRMS/CRIS, for necessary action
Functionality for issuing of Duty Cheque Pas
apply for it, online using the menu: Pass -> D
Eligibility: All serving Railway Employees, in
menu to apply for Duty Cheque Pass.
Employees whose Photo is not uplo
Photo can be uploaded from ESS ->
Entitlement will be based on Pay Le
Duty Cheque Pass
ss has been enabled in HRMS Web Portal. All servi
Duty Pass Menu -> Applications: Apply For Duty Che
cluding those under order of transfer (Transfer Ou
oaded in the system won’t be able to apply for Duty
> Edit My Details -> Photo & Signature.
evel as approved in Employee Master.
ng employees can
eque Pass
ut), can access this
y Cheque Pass.
Employees have to give details of the tour p
Employee Master. The application can be se
which can be modified.
Approval Process For Non-Gaz Employee:
Duty Cheque Pass application can be approv
For approval, pending applications can be a
Pending With Me
Officers have option to either forward the a
will show editable pass validity period starti
after the last “To Date”. Officer can then pre
employee. Thus the pass is generated along
sent just like existing Privilege Pass.
program as shown above while all the basic details
nt to any Gazetted Officer , who can be searched a
ved by any Gazetted Officer. Presently there is no c
approved under menu link For Office Use: Duty
pplication to any other officer or Sanction or Rejec
ing from 3 days before the first “From Date” of th
eview & generate the pass for the employee in case
with approval and can be accessed by employee. S
s are fetched from
s per search range
heck on Pay Level.
Pass Applications
ct. If Sanctioned, it
he tour and 3 days
e of Non-Gazetted
SMS notification is
Approval Process For Gazetted Employee:
In case applicant is Gazetted employee, the
officer can then generate the pass from the m
Gazetted Officers have the option of selecti
provided to all employees in
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