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| Circular number | No. 2019/ ACII/9/13/e |
|---|---|
| Date | 2025-04-02 |
| Type | Commercial Circular |
| Topic | reservation |
| Currency | Currency not verified |
Since cash collection is being done through cash pick agencies, it is important to ensure
दर ee भारत सरकार Government of India 2“. |} ? Say. €®) ST acy होत्सव रेल मंत्रालय Ministry of Railways अमृत रेलवे बोर्ड (Railway Board) “BERT 2023 INDIA RBA No. 11/2025 No. 2019/ ACII/9/13/e 3318722 New Delhi, dated: 02.04.2025 General Managers, All Zonal Railways & PUs. ub: Misappropriation of Miscellaneous Railway receipts and action thereon- reg Ref: Board's letter no. 2019/ ACII/9/13 dated 10.06.2020 (RBA No.52/2020), dated 31.07.2020 (RBA No.61/2020), dated 17.09.2020 (RBA No.74/2020), dated 29.10.2021 (RBA No.57/2021) and dated 08.04.2022(RBA No. 27/2022) KK Recent instances of misappropriation and non-remittance of Miscellaneous Railway receipts have been brought to the notice of Board. The primary reasons for such misappropriation have been attributed to the following — (i) receipt of these earnings through Cash/DD/cheque and their subsequent non- remittance/short remittance, which is easy to do when they are being done manually; (ii) receipt of earnings for commercial contracts (license fee/electricity bill/water charges etc.) undertaken at stations neither being recorded in the Station balance sheet nor being monitored by the Divisional Office for realization; (iii) | cash collected at the station being misappropriated and non-confirmation of its deposit in the Railway account. The ease of misappropriation has been facilitated by a situation wherein many Zonal Railways/ PUs have not processed the receipt of these payments through Miscellaneous E-Receipts System (MeRS), despite reminders being issued by Board to implement and fully utilize all the modules of MeRS (status of MeRS implementation is enclosed). The MeRS portal has been developed by CRIS to facilitate digital payments of receipts to Railways. The operational guidelines for use of MeRS has been issued vide Board's letters referred above. In order to streamline the secure collection and remittance of railway receipts at various stations following action needs to be swiftly put in place: I. A zero-based review needs to be done for the entry of all commercial assets on the e- auction portal. In this regard, the following data needs to be compiled: a. Identification of all commercial assets and whether they are being tendered through e-auction or not? a aeaeearygl 4 /2029 II. ITI. IV. b. If the tendering is being done through e-auction, whether the entire contract lifecycle is being captured on IRePS i.e. award of contract, payment of license fee and termination of contract. In case where the payment is not getting reflected on the e-auction portal, whether action is being taken for termination of the contracts or not? c. In case the award of contract is being done through modes other than e-auction, It must be entered on IREPS under the tab provided for entry of Manual Contracts. It will ensure list of all earning assets at one portal for better monitoring. Reports like (1) Contracts due to expire (2) Payment status can be seen under View all contracts. d. whatis the mode of receipt of payment and its accountal also needs to be checked by SrDCM and SrDFM regularly e. Use of MeRS for collection of payment related to Miscellaneous receipts. The award of commercial contracts (except NINFRIS which can continue as per existing policy of 2018) must be done through e-auction only. For ALL existing contracts (including NINFRIS) awarded through modes other than e-auction, besides their entry in the e-auction portal, receipt of earnings must be taken ONLY through digital mode (MeRS). Any exception to receive earnings from commercial contracts through cash/DD/Cheque etc. should be done ONLY with the prior permission of Sr.DCM (at Division) /Dy. CCM (at HQ). Suggestions, if any, for incorporating other kinds of receipts on MERS platform may be appraised to Board (JDF/CCA). Further, all earnings for these commercial contracts must be properly accounted for. Since cash collection is being done through cash pick agencies, it is important to ensure at all
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