No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Type | Commercial Circular |
|---|---|
| Topic | uts |
| Currency | Currency not verified |
Daily train cash book-cum-summary (Form Com./C-5 & 6 Rev.).—All tickets, whether card or paper, should be paid for at the time of issue, either in cash or by vouchers, such as warrants, or partly in cash and partly by vouchers.
<!-- Slide number: 1 --> # DTC CR Note & Remittance Stock Books Presenter Name: Sonali Reddy SSO(A)/Traffic Accounts Office/SBC <!-- Slide number: 2 --> # TOPICS DTC – Daily Train Cash Book-cum-Summary : Introduction Maintenance of DTC Book Details to be recorded in DTC Book Posting of the DTC Book Closing of DTC Book CR Note : Introduction Things to be taken care of while preparing CR note How CR Note is accounted? Action by Traffic Accounts Office Stock Books Money Value Book – Indents and Estimates Stock Books <!-- Slide number: 3 --> # DTC – Daily Train Cash Book-cum-Summary : Introduction This book is a complete record of coaching earnings. This book is maintained “shift-wise” at station where booking is done round the clock – where booking is not done round the clock, this book is maintained “train-wise”. Entries in DTC books are done on either completion of shift or after departure of train. <!-- Slide number: 4 --> # Maintenance of DTC Book This book is maintained in 4 parts – Part I - Passenger earnings (Local) Part II - Passenger earnings (Foreign) Part III– Other coaching earnings Part IV – Cash vouchers. <!-- Slide number: 5 --> # Maintenance of DTC Book Part I - Passenger earnings (Local) – Accountal of printed card tickets and blank paper tickets sold for local destinations is done in this part separately. Part II - Passenger earnings (Foreign) - Accountal of printed card tickets and blank paper tickets sold for foreign destinations is done in this part separately. Part III – Other coaching earnings – Accountal of earnings other than printed card tickets and blank paper tickets is done in this part, eg – wharfage and demurrage charges, earnings from cloak room, livestock, luggage etc. Entry for other coaching earnings is done on the basis of cash book maintained separately for individual services. Part IV – Cash vouchers – Accountal of vouchers received in lieu of cash during authorised transactions is done in this part. Entry of vouchers accepted during withdrawal from station earnings is also done in this part. <!-- Slide number: 6 --> # Maintenance of DTC Book This book is totalled on daily, periodical and monthly basis, the procedure for the same is as under- Daily – Totals of part I, II, III & IV are done on daily basis. After this totals of part I, II & III are added. Total of part IV is deducted from above total arrived. The resultant amount will indicate responsibility of the Station Master, which will be compared with the Cash available at station. If found correct the amount will be sent to Chief Cashier as per laid down procedure. If the cash is short, the same should be made good by the responsible employee immediately. If found excess, the same will be accounted for as “excess in booking”. To arrive at the days total, amount of all shifts / trains are added. Periodical – Periodical total of DTC is taken, i.e, total for 1st to 10th, 11th to20th and 21st to last date of the month. Advance statement of coaching earnings is prepared on the basis of these periodical totals and submitted to Accounts Office as per periodicity. Monthly - At the end of the month all parts of DTC are totally separate and on the basis of these totals, monthly statements and returns are prepared. Entry of amount shown in these statements and returns is done in Balance-Sheet. These statements and returns are sent to Accounts Office along with Balance-Sheet. There is no need to write first three columns, i.e., station code, name of destination station and fare manually. Instead a list provided by Traffic Accounts Office is pasted. <!-- Slide number: 7 --> # Details to be recorded in DTC Book Charges for all tickets should be paid for at the time of issue, either in cash or by vouchers or partly in cash and partly by vouchers. The record of these issues and the amount received, as well as other coaching traffic for which the Booking Clerk is accountable should be made in the DTC book. The DTC book is in fact be a co
Extract shown above; the full text is available in the search app.
Open this circular in the search app · Search all 4,233 documents