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| Circular number | Commercial Circular No. 54 of 2000 |
|---|---|
| Date | 2000-04-03 |
| Type | Commercial Circular |
| Topic | ticket-checking |
| Official PDF | indianrailways.gov.in |
Remittance of cash collected by TTEs and its correct accountal eet (oe) " Et will check the serial number of the EFT books shown in the TTEs monthly returns
fay ८५ Government of India (Bharat Sarkar) Ministry of Railways (Rail Mantralaya) Railway Board. No. 99/TG-V/21/13 a | _ New. Delhi 3-4-2000, The General Managers, All Zonal Railways Commercial Circular No. 54 of 2000, Sub:- Remittance of cash collected by TTEs and its correct accountal “It has come to the notice of Board that the procedure Prescribed in the Commercial Manual, Traffic Accounts Code Part I & instructions circulated. vide Board’s letter No. 88/AC-11/45/7 dated 5-9-1988 for Preparation of EFT's, Temittance of cash, submission of _ Feturns & check of the returns are not being strictly followed by the concerned staff. Some of __ the often repeated irregularities are as under: « ae : ‘ ! | ye yb @:» ) Non use of double sided carbon papers while preparing EFTs. » GY Fe Overwriting, erasing or making illegible entries in EFTs कक ही vy Gil}! “कोडाकप् in submission of returns by TTEs . a os नए). Not. intimation to. the serial number of books issued to TTEs by CTs to Traffic Accounts Office. . ... ;. (v) Non monitoring of timely submission/returns of completed books from. the TT Es. by CTs . '.. .. व (vi): : Issue ’of more than two books to a TTE at one time, (vii) Non remittance of cash in time by TTEs. . at (viii) Non compliance of the procedure of remittance of government cash by. TTEs Gx), -Noti use’ of three foiled Money receipt ‘by the Booking Clerks collecting cash from (Non awareness of staff about the nominated stations for depositing the cash,. Often "they are depositing the same at their convenience — . (xi) -Non Stamping of money receipts and EFT books by Stations: ° Gil) - Non use of doible-sided carbon by Booking Clade issuing money receipts (xiii) Non availability of requisite stationery to Ticket Checking staff (xiv) Non uniformity in TTE return forms:-over Indian Railways. ' hows vepyilir “To ensure prompt & correct accountal of EFTs and remittance of cash, the procedure prescribed in the following paragraph should be followed strictly:- हि = —FG2- ween 1. Action by TTE (a) (b) duly stamped on each foil and certify the correctness thereof on the cover of the EFT (c). @ (e) He/She will draw EFT books only from the nominated CTI. He/She will, at the time of drawing an EFT book, check the numbering of the book book, , He/She will prepare legible EFTs, using double sided carbon. No overwriting will be permitted on EFTs. Instead, such EFT should be cancelled and fresh one should be issued. . . ः है He/She will remit cash only at his nominated HQ station unless permitted to deposit it at one more nominated station, . ः TTEs will give Cash Remittance Memo. (Annexure A) in duplicate, under acknowledgement, to the Booking clerk indi¢ating the specific numbers of EFTs used, . amount and total thereof. Booking Clerk will paste this memo at the back of record foil of thé money receipt issued, The TTE will paste the money receipt and: memo at the back of the last foil of the EFT used where MR is issued in duplicate. However where two foiled MR is issued, the Booking Clerk will mention the details of money receipt and the amount deposited at the back of the last record foil of EFT and put clear & legible Station Stamp with his signatures in full & date, , ) (g) @) Gi) The TTE will not keep more than one local and one foreign EFT book at a time. . He/She may however draw the third book only if 5 or more blank foils are left in the previous book. He/She will obtain money receipt from the booking clerk in duplicate and will also obtain an endorsement on the last EFT issued, showing the amount deposited, Money _ Teceipt no. and Station stamp. He/She will submit his monthly retums in duplicate latest by 7" of the following month, to the CTI comprising of the following statements:- ः (i) Accounts copies of the EFTs.: (ii) _ Accounts copies of the Money Receipts. (iii) Summary of EFTs ie. Excess fare ticket return, (iv) - Sununary of money receipt. He/She will in case of
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