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| Circular number | COMMERCIAL CIRCULAR NO. 24 of 2017 |
|---|---|
| File number | No.2015/TG-I/10/P/Payment |
| Date | 2017-03-07 |
| Type | Commercial Circular |
| Topic | reservation |
| Official PDF | indianrailways.gov.in |
Procedure regarding accounting of revenue of PRS and UTS tickets/Parcel/Goods for which payment has been made through POS The Accounting Information shall also be made available by the Focal Point Bank
e GOVERNMENT OF INDIA MINISTRY OF RAILWAYS (RAILWAY BOARD) कं मं रे रे रे No.2015/TG-I/10/P/Payment through electronic means(Pt.IT) New Delhi, dated 07.03.2017 The General Managers All Zonal Railways. MD/CRIS, Chanakyapuri, New Delhi. (COMMERCIAL CIRCULAR NO. 24 of 2017) Sub: Procedure regarding accounting of revenue of PRS and UTS tickets/Parcel/Goods for which payment has been made through POS. Ref: Railway Board’s letter of even number dated 10.12.2016 (Commercial Circular no.70 of 2016) . Railway Board’s letter of even number dated 23.12.2016 (Commercial Circular no. 76 of 2016) In supersession of the above commercial circulars, the following procedure is laid down with regard to accountal of receipt through PoS: 1. Once the customer swipes the card at POS Machine, he authorises bank to deduct the amount from the customer’s account and a receipt issued to the customer and the original receipt is to be retained by the Booking Clerk. At the end of each shift commercial staff at PRS/UTS/Parcel/Goods counters shall settle the transactions done through POS machines and take printout of summary of transaction from POS machine and shall record the particulars/figures of summary of transactions during his shift in a register/DTC. The transactions being done through POS machines needs to be settled at the end of each shift by the Booking Clerk, in order to push the data relating to transactions done through POS machines. Before settlement of the transaction, Booking Clerk should tally the receipts generated through POS with the summary statement generated by POS machine. This is a mandatory activity, without which SBI shall not get the funds from the various credit/debit card service providers. 2. The batch summary (Settlement report) generated by POS is a receipt of the money by the bank which shall be credited in Railways account on T+ 1 basis , “where “T” is the day when money is available with the receiving bank branch” (RBI/2014- 15/416 dated Jan 21, 2015). The batch summary shall be treated as the TR note for amount received through PoS. 3. Station/Commercial staff shall take printout of CRIS generated statements of POS transactions of the previous day. The Commercial supervisor shall tally the figures of CRIS generated report with the total amount as per POS summary/settlement report. One copy of the duly certified CRIS generated daily statement shall be attached with the CR note along with the TR notes (batch summary) and shall be sent to Cash/Accounts office on a daily basis. At those parcel/goods depots, where Wy a \ we ls "१९ 10. 11. 12. -~2- CRIS generated reports are not available due to non-availability of PMS/TMS or for any other reason, this statement shall be prepared manually. After the above settlement process is completed, Inter Bank Settlement is done by SBI and money gets transferred into the pooling account of the SBI on the next day. All the transactions are pooled together and an Accounting Information (Annexure ‘A’) is generated for the Railway’s by SBI. This Accounting Information, shall be made available by bank to Commercial Office/Station, FA&CAO/Books and FA&CAO/Traffic. The Accounting Information shall also be made available by the Focal Point Bank with their Daily Main Scroll (DMS) sent to FA&CAO/Books. On the basis of unique MID (Machine Identification No.) available in Annexure A, Commercial Office/Station shall be allowed by FA &CAO/T to take provisional credit for the amount mentioned therein in their Balance Sheet. Cash Office shall forward the above mentioned Annexure A as mentioned above to FA&CAO (Traffic Accounts) and FA&CAO (Books), where it will be reconciled as per the usual codal provisions and practices. The format of ACCOUNTING INFORMATION from CRIS for the purpose of reconciliation is enclosed as Annexure ‘B’. This ACCOUNTING INFORMATION shall be generated by CRIS on daily basis. The access to same shall be made available for download and reconciliation to conc
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