No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Date | 1989-02-23 |
|---|---|
| Type | Commercial Circular |
| Topic | ticket-checking |
| Currency | Historical — likely superseded |
Weeding out of old records Those instruction do not apply to confidential Records kept is the personal custody of
N.E.Railway Office Order No. 1/2015 Sub:-Weeding out of old records. Ref- CCM's observation's during inspection. In lieu of office order No. 13 dt. 23.2.1989, the time limit for preservation of records nas been. rmodified and reproduced bloW for smooth working and guidance of staff and officer concerned An inventory of those records which are due for destruction at a later date, may be made in'a register which should show full details of the file such as subject dealt wjth, the date up to which it is required to be kept and the date when sent to record room for'custody and the due date for destruction as per Proforma given below :- Period of correspondence Due date of. Prescribed Date seent to life of the record1 SI: No. of Subject dealt destruction as per office order. Na. the file record room with From To Period of preservation of record are as under :- Description of Records iNo. Sl. Time limit for preservation of records Years Attendance registers , muster rolls, leave record and posting/office order and handing. of establishrment matter Complaints by and against th staff (other than) Claims Paid Repudiated cases 2. 3 Years | 3 years from date of final payment. I year from date of decision of competent authority. Complete office file of decree cases should be preserved for 03 years. Dismissed cases should also be preserved for Fyear 1 year from the date of final payment.. Cases decreed by court Cases dismissed Cases settled out of court Cases in which liability.has been 3 Years from the date of issue of liabiiity of accepted by the other Railways acceptance letter or the date of foreign debit 8. of claim have beer.. settled .by | against a devisor Railways whichever is payment on behalf. of other | longer. Railways. Cases in which liability hàs been | 3 Years from the date of issue of letter repudiated or delivery in .good |.furnishing particulars of handing over to the condition has. been. preserved to adjoinirig Railways or issue of letter adjoining Railway. Records of counter foil or 3 years from date of issue pay/cash order. pay/cash order/Old EFT Claim Register 9 repudiating.liability. 10. S years from the date of Repudiation of the Case. 12 as3 years from the date of Repudiation of the Departmental cases PWD, Elect, RFC, Public sector cOvered such as IOC, FCI. such. case. (2) Note The ca_es that are required to be preserved specially must not be destroyed even after the expiry of time limit mentioned above. 2. Those instruction do not apply to confidential Records kept is the personal custody of officers or in the security section of each Department destruction of such records will be subject to the orders of, the Railway Board or other competent authority and they shall be preserved till such orders are issued. All ACM's În charge will ensure strict compliance on the subject. Dy.CCMPS For General Manager/C No.C/61/1/Pt-xIVIGL2015 Dated: 2i.04.201s
Open this circular in the search app · Search all 4,025 documents