CommercialPedia
Indian Railways commercial circulars and policies
Record-keeping periods of commercial books
Study materialutsOpen the third-party archive copy
| Type | Commercial Circular |
|---|---|
| Topic | uts |
| Archive source | drive.google.com |
Summary
Summary of Local or Inter-gauge or Foreign Goods
Text of the circular
TOOLS AND PLANTS 125 122. Opening of New Books. It is not necessary to open new books at the commencement of each half year viz. lst April and 1st October; the books in use should be completed before new ones are opened, 123. Use of books in Serial Order. All Invoices, Waybills, Luggage, Excess Fare etc., books should be brought into use in serial order. | 124. Preservation of Account Books and Records. All books, papers, correspondence and other documents connected with accounts matters should be carefully preserved and so arranged as to allow of a book or document being easily traced when required. All completed Invoices, Waybill, Luggage, ' Excess Fare, etc., books should be filed in serial order and kept in safe custody until expiry of the prescribed period of their pre- servation. A list showing the normal period of the preservation of Accounts Books and records maintained at stations is shown in Appendix IV. After preservation at the station/booking office/out agency for the period detailed in the above mentioned Appendix, the old records should be sent to the Divisional Superintendent in the first week of January and July each year, except those required for reference in connection with clearance of outstanding debits, freight etc., or those required to be preserved under specific orders. 125. Tools and Plant. 2 The Tools and Plant Register should be authorised form and kept up to date: 25 maintained in the Sl. No. APPENDIX IV. (566 para 124) List showing the normal period for which Station Accounts books, docu- ments and other connected records are required to be preserved at Stations, Booking, Parcels and Goods Offices. Particulars of records. कक का ory FNDM & why ना ही” 5 t wn 13. 16. bis 18. 20. 21, 22. 23. 24, hi Coaching Traffic. Daily Trains Cash Book Summary of Coaching Transactions Requisition book for Passenger Tickets Ticket Stock Book (with index) Register of Season Tickets sold. me a Summary and General Summary-of Season Tickets sold.. Register of Check (soldier) Tickets issued Memo of Flag Station Tickets issued Requisition Book for Emergent Police Pass Emergent Police Pass Book Daily report of Tickets collected Memo of Tickets etc., collected at Flag Stations Reservation Registers ~ Period of preservation from. the date of completion. डे Register of Blank Card and Paper Tickets checked, inclu- ding Soldiers special and other Tickets and Free Passes checked Guard or Conductors Certificate Book Excess Fare and unbooked Luggage Ticket book (Local) Journey Extension Ticket book (Local) Excess Fare and unbooked Luggage Ticket Book (Foreign) Soldiers Ticket Book - Blank Paper Ticket Book (Single) Blank Paper Ticket Book (Return) Special Paper Ticket Book Home Line Privilege Ticket Book .. Account of Mileage Coupon books sold List of tickets at the time of handing over charge 560 ] 0 3° years. | year ly I ” 3 -years. 1 year. | ” Ee gi | 9 3. syears. 3s 36. EeGmawet henna गा नपसएसससम्मट परेरगमिटटर के 28. 29, 30. i, 32. 33. 34. 35. 36. 31. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49, 50. 51. 52. Period of Sl. No. Particulars Of records, it the a of completion. Estimate of printed card tickets 4 3 : Register of Card Luggage Tickets sold 3 नि Luggage Ticket Book 3 ‘ Waybill book for bookin कर डर , ही Waybill book for booking animals ees , Left Luggage Ticket Book 3 , Left Luggage labels .. 6 months Memo of Parcel Aen S sent out. for Selivery through Carting General Summary of packages . = ip Parcels, Luggage, Horse etc., Cash Book t,o we 3 years. Luggage, Horse, Carriage, Dog etc., Delivery Book 3 Memo of Waybills, Luggage Tickets etc., sent, to the Accounts Office... . .. 6 Parcel Waybill book Paid wee i | 3 Parcel Waybill book To Pay oe As ७३ aed Pe Handing over memo books नि निज गा, Bedding Roll Tickets nad 3 Lists of non-issued and cut piece tickets .. 1 Transmit Memo of Monthly or Periodical Coaching
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