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| Date | 2025-05-09 |
|---|---|
| Type | Commercial Circular |
| Topic | ticket-checking |
Provision of Laptop to Gazetted Officers in Indian Railways and upkeep of the Laptop shall be the responsibility of the officer concerned.
GOVERNMENT OF INDIA (BHARAT SARKAR)
MINISTRY OF RAILWAYS (RAIL MANTRALAYA)
(RAILWAY BOARD)
No. 2011/C&IS/Committee/ Laptops/Pt. II Dated: 09.05.2025
The General Managers,
Director Generals
All Indian Railways, NAIR,Vadodara
CORE & Production Units. RDSO, Lucknow
Pr.CAO Director Generals/ Directors
COFMOW,DMW/Patiala All Centralised Training Institutes
Sub: Provision of Laptop to Gazetted Officers in Indian Railways.
Ref: (i) This office letter no.2011/C&IS/Committee/Laptop/Pt-II dated 08.05.2020
(ii) DOE’s OM No. 03(20)/2022-E.II(A) dtd 21.07.2023
Policy guidelines for provision of Laptops/Notebooks to all Gazetted officers of Indian
Railways were laid down vide letter under reference (i). This policy guidelines are being revised in
view of functional requirement of Indian Railways and DOE’s OM under reference (ii). Revised
Policy guidelines will supersede the earlier policy referred above.
1. SPECIFICATIONS OF LAPTOPS:
1.1 For the purpose of this policy; Laptop, Notebook, Tablet, Netbook Computer, Notepad, Ultra-
note book, are considered in the same class. They are referred to as ‘Laptop ‘in this policy.
1.2 The codal life of the Laptop provided under this policy will be considered as Four (4) years.
1.3 The Laptop to be provided to the eligible officer shall be treated as official equipment of
the Railway in possession of the officer. A serving officer is entitled to purchase a
Laptop irrespective of his/ her remaining service. Safety, Security (including official data)
and upkeep of the Laptop shall be the responsibility of the officer concerned.
1.4 The Laptop shall be completely owned by the Railways till such time the officer deposits its
residual value or codal life is over and the officer takes ownership of the same as laid down
in this policy.
1.5 The laptops procured before issue of new policy shall be governed by the earlier policy. All
aspects of this policy shall be applicable only for laptop purchased after issuance of this
laptop policy.
1.6 This policy shall be applicable to all Gazetted officers of Railway Units, Railway Board, and
officers of other Govt. departments posted on deputation to Railway Board or various
Railway units.
2011/C&IS/Committee/Laptop/pt-II(Part-II)
I/3124918/2025
2. ELIGIBILITY & CEILING:
2.1 For procuring Laptop:
2.1.1 Procurement of Laptop shall be done by the officer concerned directly from Original
Equipment Manufacturer (OEM) or their authorized outlet/distributors by paying the
amount himself/herself, and then claim for reimbursement thereof.
2.1.2 ‘Laptop’ includes its Accessories, maintenance and Standard Software [Standard
software —Any Software (Operating system, Antivirus software or MS-office etc)] that
is essential for the running of devices towards discharge of official functions/duties.
Accessories, maintenance may be purchased alongwith the Laptop or anytime later
during its codal life.
2.1.3 ‘Laptop’ is official equipment in addition to the Desktop PC in Office or any other
computing devices provided except under this policy.
2.1.4 Only one such reimbursement will be allowed once in 4 years. Next procurement for
serving officials will be allowed only after completion of 4 years from the last
purchased date as mentioned in his/her service book.
2.1.5 The eligibility and the total cost ceiling for purchase and maintenance of Laptop
(including the equipment bare cost, warranty/extended warranty, accessories, Standard
software, AMC contract cost, repair &
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