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| Date | 2005-11-23 |
|---|---|
| Type | Commercial Circular |
| Topic | general |
| Official PDF | indianrailways.gov.in |
Preservation and Retrieval of Records-Records Management In this regard, attention is invited to Public Records ‘Act 1993 and Public
wl |‘ भारतसरकार GOVERNMENT OF INDIA ae Ss रेल मंत्रालय MINISTRYOFRAILWAYS = me | (रेलवे बोर्ड RAILWAY BOARD) Ga ae | 150 गोरवपूर्ण वर्ष रेल भवन, नई दिल्ली-110001, दिनांक : , Rail Phavan, New Delhi-110 001, dated - No.2005/0&M/4/2 Dated: 23/11/05 The General Manager, All Indian Railways/FUs ' DG/RDSO & RSC,. Chairman RRBs/RRT/RCT Director Training Institutes, & Others Sub: Preservation and Retrieval of Records-Records Management Attention is invited to Board’s letter No. 99/O&M/49/2 dated 13.9.99 on the above subject enclosing therewith copies of Public Records Act 1993, Pubkic Record Rules 1997, copies of the then Director General, National Archives of India’s letter No. 16-3(1)/97-RM dated 8.12.97 and Ietter No. 16.3/97-RM dated 11.7.97 along with booklet ‘Record Retention Schedule for Records Common to All Departments’ brought out by Ministry of Personnel, Public Grievances and Pensions Department of Administrative Reforms and Public Grievances 2. A revised booklet ‘Record Retention Schedule In Respect of Records Commen To All Ministries/Departments’ brought out by Ministry of Personnel, Public Grievances and Pensions | Department of Administrative Reforms and Public Grievances is enclosed for information/guidance/compliance. This booklet is also available on the website the address of which is as www,darpe.nic.in. Accordingly, additional copies may be downloaded from this website if | tequired 13. Suitable directions to Divisions and other subordinate offices may also be issued in this regard for strict compliance of the extant instructions we (Banwari Lal) Deputy Secretary/O&M Railway Board ea / ow? भारत सरकार GOVERNMENT OF INDIA रेल मंत्रालय MINISTRY OF RAILWAYS (toa बोर्ड Railway Board ) , रेल भवन, नई दिल््ली-110001, WA 13.49.99 नई दिल््ली-110001, तिथि. . Rail Bhavan, New Delhi-110601, dated No.99/0&M/49/2_- The General Managers/OSDs, ०, , ‘All Indian Railways, (As per Standard mailing list No. I, IL & VI. . . हि . . . i . लि . Sub: Preservation and Retrieval of records — —reservanion and Retrieval of records ~ “Records Management” .. , in the recently held meeting of Divisional Railway Managers with Board , few DRMs desired to know ‘the procedures regarding retention, preservation and destruction,of Public Records created in their offices. _ 2. .. In this regard, attention is invited to Public Records ‘Act 1993 and Public Record Rules 1997 sent to.you vide this office letter No.95/Record/PRA/93 dated 4.2.98 (copy attached} which also includes capies of Director General, National ' Archives of India’s letter No. 16-3(1)/97-RM dated 8.12.97 and letter No. 16-3/97- RM dated 11.7.97 stating that for any further clarification NAI may. be consulted... 3. A copy of the booklet “Record Retention Schedule” for records common to all Departments issued by Ministry of Personnel, Public. Grievances and Pensions: and also relevant portion of Manual of Office Procedure of Ministry of Railways. on “Records Management”..are sent herewith for your guidance in evolving proper _ procedures etc. so as to follow the provisions contained in Public Records Act:1993. \ 4. . Suitable diréctions to Divisions and other subordinate offices may please be issued in this rbgard: eS Deputy Secretary(O&M. .. व. 7! -A.; As above a ee wept a (As pex Standard mailing list ~ 2 भारत साकार GOVERNMENT OF INDIA tw मंत्रालय MINISTRY OF RAILWAYS ( tHe बोर्ड Rathway Board ) ः te भवन, नई दिल्ली-110001, तिथि _ No. 95/Record/ PRA-93 _ Rail Bhavan, New Delhi-1 10001, dated 4 62.1998 The. General Managers/CSD's of Indian Railways. Sub:- Public Records Act, 1993 - Implementation thereof न The Government has enacted Public Hecords Act, 1993, to regulate the Management, Administration and preservation of ‘Public Records of the Central Government, Union Territories etc. In this connection, a copy each of the following letters on the above captioned subject is enclosed:- . . 1. Letter No. 16-3(1)/97-BM dated 8-12-97, 2. Letter No.
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