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Release of Consolidated changes (balance Sheet Version 4) in online BS dated- 15/09/2023

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Summary

Release of Consolidated changes (balance Sheet Version 4) in online Sub: Release of Consolidated changes (balance Sheet Version 4) in online.

Text of the circular

वररिष्ठ मंडल वाणणिज्य प्रबंधक का कायारलय, अमदुपुरिा, नरिोडा रिोड, अहमदाबाद- 382345 पशशश्चिम रिेलवे,अहमदाबाद मंडल, Sr. Divisional Commercial Manager’s Office, Amdupura, Naroda Road, Ahmedabad - 382345 Western Railway, Ahmedabad Division Email: [email removed] No.C548/ADI/BalanceSheetOnline (Computer No. 74466 ) Date: 15/09/2023 All DCMIs/CMIs- ADI Division.

All CBSs/SSs/SMs- ADI Division.

All UTS & UCP In-charges- ADI Division.

Sub: Release of Consolidated changes (balance Sheet Version 4) in online.

Ref: ACM(PM)-CCG’s letter No. C 548/2/5/19 B. Sheet (e-file: 144576) dated-15/09/2023.

With reference to above subject, please find enclosed herewith copy of HQ’s letter under reference in connection with release of Online Balance Sheet Version 4.

Further, all are instructed that prepare the Online Coaching Balance sheet accordingly.

This is for your information and further necessary action.

Encl: As above.

(Manoj Verma) ACM-CHG

For,Sr.DCM-ADI File No.WR-ADI0COMM(8OCB)/1/2020-O/o SR DCM/ADI/WR

File No.WR-HQOCOMM(UMIS)/1/2021-O/o CCM(PM)/HQ/WR

Headquarter Office, Commercial Dept.

o-— Churchgate it Mahotsav Mumbai - 400 020.

No. C 548/2/5/19 (e-file: 144576) Date: 15.09.2023

Sr.DCM - BCT/BRC/ADI/RTM/RJT/BVP

Sub: Release of Consolidated changes (Balance Sheet Version 4) in online.

Ref: E- Mail from CRIS dated 12.09.2023.

के के के के के

With reference to the above subject, the release of Consolidated changes (Balance Sheet Version 4) in online will be released on 15th Sep' 2023 from 12 noon onwards with effective Date as 01.09.2023. The instructions/guidelines pertaining to the new Balance Sheet version 4 are as under:

1. Following two new options have been added under option PREPARE E- CR & TR NOTE MENU: 11. GENERATE TEST CR NOTE & 12. FINALIZE CR NOTE.

Every location has to first generate the TEST CR Note, prepare the Daily TEST Balance Sheet and verify the details. After everything is found to be correct, then go for the e-CR Note finalization and prepare the Daily TEST Balance Sheet again to update the changes.

2. All the previously entered e-CR/TR Note data, if any, for the month of September 2023 (from 01.09.2023) will be auto fetched while generating the TEST CR Note. Hence, location does not have to feed any data for the previously entered e-CR Note data.

3. Last TEST e-CR Note Date, Finalised e-CR Note Date, Last TEST Balance Sheet Date will be shown at the top of the Main Menu for information in addition to Last Balance Sheet Finalised Date.

4. RTC amount removed from e-CR Note and will now be shown as Special Credit.

5. A new section of UTS SUNDRY EARNINGS on Debit Side with the bifurcated Sundry amount under various heads has been added.

6. GST Amount will now be shown bifurcated under CGST, IGST, SGST & UGST in all earnings wherever applicable.

7. Wherever there is no GST bifurcation available in the system, like Money Receipt transactions, a consolidated GST amount will be shown under option 1/9 [UTS MISC GST (MR)]” and location staff has to bifurcate the amount under CGST, IGST, SGST & UGST accordingly.

File No.WR-HQOCOMM(UMIS)/1/2021-O/o CCM(PM)/HQ/WR

8. Error Sheet raised by the Account Office will now be accounted directly in the Debit Side, even if no action has been taken by the station.

9. PRS YTSK PENDING TOP UP OB & CB amount will be removed and PRS YTSK Deposit at UTS & PRS will be shown in Debit & Credit Side respectively.

10. Option of “ADD MISC. OUTSTANDING ENTRY” available under [STATION OUTSTANDINGS] will be disabled. All the outstanding will now be raised through ESM only by the Account office.

Necessary instruction may please be issued to all concerned.

Digitally Signed by GAJENDRA K TRIVEDI Date: 15-09-2023 11:06:47

Reason: APE vedi

Assistant Commercial Manager (PM)

C/- Dy. CAO (TA)-Ajmer — for kind information please.

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