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| Circular number | No.TC-1/2024/104/efile/l |
|---|---|
| Date | 2024-01-24 |
| Type | Commercial Circular |
| Topic | freight |
| Official PDF | indianrailways.gov.in |
Refund of Demurrage/Wharfage Charge A copy of minutes of the meeting held on 11111 January 2024 in Rail Bhavan, New Delhi on the above-mentioned subject is enclosed herewith for information and necessary action A copy of minutes of the meeting held on 11111 January 2024 in Rail Bhavan, New
3TT«T .fi,(q,F{ GOVERNMENT OF INDIA tc>rd'i~lc>t.!.i MINISTRY OF RAILWAYS (~ift!RAILWAY BOARD) No.TC-1/2024/104/efile/l (3452135) New Delhi, dt.24.01.2024 Pr. Chief Commercial Manager Pr. Financial Adviser All Zonal Railways Managing Director/CRIS Chief Admin. Officer/FOIS Sub: Refund of Demurrage/Wharfage Charge A copy of minutes of the meeting held on 11111 January 2024 in Rail Bhavan, New Delhi on the above-mentioned subject is enclosed herewith for information and necessary action.
~~~ ~~ ~ ~~Ten (c;t) -I ~m!
Copy to:
EDFC, Railway Board GM/CCMS/EPS(CRIS), GM/EPS&IMMS, GM/Fin./CRIS
Minutes of the meeting held at Rail Bhavan on 11th January 2024 Tonic/Issue raised IRePS
1.
Each competent authority as per SOP/ RB Ltr.
No.
TC- 1/2019/201/6 (3298964) dt.
16.07.2021 decides on the quantum of waiver. Presently, in IPAS only the unsigned 'Decision document' is visible which only mentions JS/SS/JAG for the competent authority.
Further, the Pay Order is digitally signed but is showing a footnote "This decision document is auto- generated by the system only after competent authority's approval.
Hence, no signature is required on the same."
Action deliberated Action bv Refund /Payment against digital Pay orders from IREPS The pay order should show the MR no., primary customer/secondary customer and GSTIN from whom the original payment was received.
The pay order amount should be bifurcated into taxable amount and GST.
All the items related to DC/WC should be mapped with correct allocation m IREPS/FOIS.
Station concerned and Division should be reflected in the pay order.
Original MR no., MR date, RR details, Sanctioning Authority should be reflected on the pay order and the required reference documents be attached with the pay order.
Digitally signed Sanction order should have name and designation of the sanctioning authority and the required information.
Once party is registered in FBD/FOIS, Party details e.g. Customer ID, GSTIN, Bank account details (along with Cancelled cheque) should be shared by FOIS to IPAS. The party details will be shown to Accounts during Bill Passing.
Copy of cancelled cheque should be submitted for the first time to update the party's bank account details in IPAS.
It has been seen that once the payorders are returned, they are not being seen in IP AS.
The refund pay orders returned by IP AS should be traceable in IREPS. Also for the past period, CRIS may provide details of all such pay orders generated and returned to prevent any duplication of payment.
If second refund is processed against any MR no. it should be reflected in the pay order. A proper trail of all refunds processed against a MR number be made available for passing of the bill.
2.
FOIS and/or IPAS In offline cases, a verified D& W statement duly signed by ACM with remarks of Accounts (TIA) after checking at station was received along with Pay-order.
This was in line with point 5.2 of RB Ltr. Dt 19 .5.2016 which stated the requirement of prior account verification to establish that the amount to be refunded has actually been received by the railway. The same is not being received presently.
FOIS should link Money receipt with relevant e-CR and TR details to verify its accountal.
MR no. against which refund has been processed once should not be allowed to repeat same refund.
Transaction history RR-wise, Party-wise and MR-wise should be made available for verification.
3.
FOIS IPAS and Party code verification process wherein party code is generated in IPAS by Commercial Dept. and then details confirmed by Accounts Dept.
followed. In IP AS, no unique party code is being generated.
Party name preceding with a number is visible in IP AS about which, how this number has been generated/confirmed/verified rs not known.
Once party is registered in FBD/FOIS, Party details e.g. Customer ID, GSTIN, Bank account details (along with Cancelled cheque) should be shared by FOIS & IPAS. The party details will be shown to Account
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