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| Circular number | No.TC-1/2020/103/efile/1(3326889) |
|---|---|
| Date | 2023-02-16 |
| Type | Commercial Circular |
| Topic | ticket-checking |
| Currency | Currency not verified |
Closure/Deletion of pending invoices in TMS pending invoices after completion of pending commercial activities.
...
m«f tHcfiFC GOVERNMENT OF INDIA
~1i:ili(>t4 MINISTRY OF RAILWAYS
(~~
RAILWAY BOARD)
No.TC-1/2020/103/efile/1(3326889)
Pr. Chief Commercial Manager
All Zonal Railways
New Delhi, dt.16.02.2023
Sub: Closure/Deletion of pending invoices in TMS
Ref: Board's letter No. TC-1/2020/103/efile/ 1(33 26889) dt.15 .02 .2023(Copy enclosed)
Please refer to Board's letter under reference on the above-mentioned subject.
CRIS/FOIS has furnished zone-wise position with regard to pending invoices in TMS as
detailed below(Annexure):
(A)
Number of outstanding invoices for which, commercial formalities has not been
completed in the system- 87573
(B) Number of live invoices for which removal task is still pending in the system- 25736
For cases (A) above, after completion of commercial formalities by the Goods clerk, the
Divisional Commercial Control can force close these invoices after taking due approval from
Sr.DCM.
In this regard, following is advised>
For cases (B) above, the invoices should be dealt with as per extant commercial
procedure.
CRIS/FOIS is advised to make requisite provision in the system, under advise to all
Zonal Railways.
DA: as above
~
'-/\ 16 I 1..
(Barjesh DhanJani)
Executive Director, Traffic Comm~rcial(Rates)
Railway Board
Copy to:
• CAO(FOIS)
• GM(FOIS)/CRIS
Room No.467, Rail Bhawan, Raisina Road, New Delhi-110001
Zone wise Position as per FOIS
as on 15.02.2023
Number of Outstanding
invoices for which,
Number of live invoices for
Zone
commercial formalities has
which removal task is still
not been completed in the
pending in the system(B)
svstem(A)
CR
2,885
1,354
DFCR
164
710
EC
25,182
2,299
ECO
8,705
787
ER
8,404
2,545
KR
37
25
NC
2,544
3,013
NE
816
614
NF
5,771
3,097
NR
6,032
4,905
NW
442
491
SC
2,402
657
SE
13,979
2,365
SEC
5,177
384
SR
1,122
591
SW
359
399
WC
1,048
377
WR
2,504
1,123
IR
87,573
25,736
·\
.\
e ~f. - / > 3 4 1,~ o
----
3TI«f {HifiR GOVERNMENT OF INDIA
~1i:ili<>F4 MINISTRY OF RAILWAYS
(~~RAILWAY BOARD)
No.TC-I/2020/103/efile/1 (3326889)
CAO/FOIS
Camp: CRIS
Chanakyapuri
New Delhi-21
New Delhi, dt.15.02.2023
Sub: Closure/Deletion of pending invoices in TMS
Please find enclosed herewith a copy of NR's letter No.51-RD/Demurrage/
Wharfage/Waiver/HQ dt.14.02.2023 on the above-mentioned subject. Zonal Railways have
failed to address this issue and as on 14.02.2022, there are 30168 invoices pending.
The matter has been examined and it is to advise that CRIS/FOIS may make requisite
provision in the system so as to enable Goods Clerk to initiate the process for closure/deletion of
pending invoices after completion of pending commercial activities.
CRIS/FOIS may also examine implications of system driven day closing of goods
task.
DA: as above
C>"> -../\ \S / 1-
(Barjesh Dharmalni)
Executive Director, Traffic Commercial(Rates)
Railway Board:
Copy to:
• PCCM, All Zonal Railways
• GM(FOIS)/CRIS
Room No.467, Rail Bhawan, Raisina Road, New Delhi-110001
.~~
-~
51-RD
Commercial Department
No.51-RD/DemunagefWhartage/Waiver/HQ
Dated,
.02.2023
-------------'-----~-----.....:_
_
Headquarters,
Baroda House,
New Delhi.
Director, Traffic Commercial (Rates),
Railway Board,
Ministry of Railways,
Rail Bhawan,
New Delhi.
·----
~ub: Closure/Deletion of pendirig invoices in TMS.
A large number of invoices, across NR, are pending in TMS. Presently only the Zonal
Railway Headquarters is authorized to initiate the process for the closure/deletion ol
pending invoices on account of pending commercial activities. In this regard, it is
submitted, that this authorization may kindly be granted to Sr. DCM-FS of a Division
because the Divisions are better placed to take a decision regarding the
closure/deletion
of
pending
invoices
and
have · all
the
relevant
information/documents/record pertaining to the pending transactions. Divisions are
also of the view that this exercise may
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