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Preservation period of Station records including reservation charts etc.

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Preservation period of Station records including rescrvation charts etc 12 [Coaching Transit 12 _| Coaching Transit memo for periodical local —_..

Text of the circular

East Central Railway

No. COM-2D/Coaching Policy 0B, Dhanbad, Date. 07.08.2008 =, | J * |

CSs,CTls& CTTs of Dhanbad Divn, ae | CS(G),CRS,CBNS,CS(P) &CGS-DHN

Sub: Preservation period of Station records including rescrvation charts etc Ref:- (i) This office earlier circular No(i) COM-2D/Oonching Policy /99 did 14/10,99

(ii)COM-2D/Coaching Policy /2001 dtd07.3.0) &13.3.01 and

(iii) COMP21D/Coaching Policy /05 did 27.12.05

Preservation period of Station records including reservation charis otc. are alrezty circulated vide this office circulars quoted under referenice though it haw come to light dunng inspection that old records are still lying at the stations un- disposed which is highly irregular on your part.

However preservation period of station record is re-circulated for your information and ngid tompliance

~~ Particulars ae

Ticket indent for passenger“ Luggage Tickevlocal Through

Cloak roomticket — - | L year 4 Way bill for Bkg, OF animals; birds ete. local/Through ~~

गा way bills local/Through Traffic

“sing at ns किया ace 11 | Coaching Transit memo for r passengers etc through = -| 6 months | 12 [Coaching Transit 12 _| Coaching Transit memo for periodical local —_.. | 6 months.

| 13 | Coaching station balance sheet i eo yrs _

: 14 | Passenger classification JocalThreugh } |

5* | Passenger (Govi.) return/ local 7Throush Ea “ 16 | Rewrns of- excess fare localThrough Animals & birfs carriage | 3-yrs एक cars & Boats, Luggage(Ordy) local/through(Ordy) __

ge, Demurrage& Wharfage return .

Abstract of local/Through ParcelMmotor traffic Outward/Inward

119 | List ofrefund of List of refund of overcharges ~ - + | 1 year

Hat fees Retum of goods demurrage/wharlape ली है year oar of goods handled by contractors j | 6 year

हि Ree (wre ili पका शक को _ | १4. | Coons (५०१२ सस्ते श न nS | Bb int al त५५३११०११७१९ (36 | Nant: हिस्तपे0+ ४ Nave | a7 Cand Reethayen nite AML WYER Want pe = at qehegaehy eal Wapato ‘ 140 | Nous Reve लि LRetun at Wola seen rant i eect ः 3३ | Rahway Seqvane memes AY, ede ee “| पार sheet LS: 1-7 Hr 44 | Ahiwe of chowk ex adationr halanee dee mememmmne ee E Laity DOK nea amelie: Tame sye 36: | Sunny of wattle book fw Jounal enity _ am ee ¢? | लि La Aes. oe ' लि व zi | oun Statoruent oF Heder hand i a iiimdisiinic | उठ | SMg relteld qectatinate Me a a Fale ciate सा, SPE en eee y | 41. | Advice of nekets hiwunt re ee ee P42 | Retin of passes onl PTO ace एाणयणणयथय te Accounts office halaane sheet a ?._ Heth Cheque i किक 46 हि var hae ca Collected RF पे Fok न ननीाााएएऔ eet | 48 Seateunneedt OF NYE ree ुएए 49 11 oh धक्के nnn SESin ese BP aaa Fat Oifice copy of carriage OMI am 3 year ना Cash oe Cash Regist cash & youch i. ame “2M yer “327 Machina prepared Abstracts OFC local through ना

| 33_ Paid statamants loce Ut Me toe a $4 | Accounts copies of machine prepared abstrat received front 3 year

| other railways as eee Sn निकट:

"$5 | Erver statement daily __ 36 | LbCcC statement poce ved tram other railways Dyear

37 | Error statement monthly ma । $8 | Pil tax statonmonte fe Statement of incorrect Invoices(Over/Undercharge) of igo

r कल os * कि हि ie ie

कै. हॉ rat bin

Journal slip sli Chicf Cashier Cash book (payme

[2ycar | Chief Cashier Gash book । ete ।

| 1 भ७8 |

20yéar

72. | Penaittance Note” a 73_| Register of Eamings of Earin | Eee

Register of paper securities 4 75 | Pay bill ey ar ie ; 10year

-_ Memo ofdifferencein paybills © §=. 9 > EDC ae

77.1 TA.Bill 3 year

Abrentec Statement ' mtd car.

79. | Journal of duties pe ed "नै ar विस

Staiameént of deduction from pa ध दि द 1Oyear +

| है। |! Paw order’ * & | Re, ister_of bills received for internal check

hoe. | Lusieadts of bill passed : «© | 10year Tg? ! Rooicterof hillsrecoverable . § year

| & iL ye avcoumts of Non-Gazette staff nia नमी it Pg ho eck |... |... Aster retirement Peas ate eee See

फिट ! uli). Atter registration/disch हू” 140°

86. HInvertory ofdead stock. : ; :

—s eee हा

pee 87 | Annual statement of stores transaction -.. . i

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