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| Circular number | No.2023/TT-V/58/Imported |
|---|---|
| Date | 2025-01-30 |
| Type | Commercial Circular |
| Topic | freight |
Approval regarding implementation of Direct Indenting System for movement of imported coal in place of programming by Zonal Railways Process Flow for capturing and verifying BE Details and indent registration BE Details and indent registration
भारत सरकार / GOVERNMENT OF INDIA रेल मंत्रालय / MINISTRY OF RAILWAYS (रेलवे बोर्ड / RAILWAY BOARD)
Rail Bhawan, Raisina Road, No.2023/TT-V/58/Imported Coal New Delhi Dated 30.01.2025
Managing Director,
CRIS
Camp: CRIS Chankyapuri New Delhi
Sub: Approval regarding implementation of Direct Indenting System for movement of imported coal in place of programming by Zonal Railways.
Ref:- CRIS’ letter No. CAO/FOIS/TMS-1/RAS-COAL/2023 0960
27.01.2025.
दे. दे. कद.
In reference to your above cited letter, the matter has been examined in consultation with Rates Directorates and their comments are as under:-
i. The process flow designed by FOIS seems to be in order.
ii. Further to state that the extant guidelines regarding WRF payment and its forfeiture will continue to be applicable in case of imported coal traffic. This
provision may be incorporated.
You are requested to take action accordingly. (2, 4
(Narender Singh Rawat) Deputy Director/TT-V Railway Board.
E.mail : rawat.nsingh@gov.in Room No. 257 C
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50/53 No.TC-1/2022/101/efile/e-RD
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FREIGHT OPERATIONS INFORMATION SYSTEM OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER CHANAKYA PURI, NEW DELHI-110021
No. CAO/FOIS/TMS-1/RAS-COAL/2023 Dt.27.01.2025
ED Coal Ministry of Railway Railway Board, New Delhi
Sub: Process Flow for capturing and verifying BE Details and Indent registration of Imported Coal
Ref: Director (Rail Movement) / Railway Board/Kolkata’s letter No. CMP/ Policy / 2024 dated 24.12.2024.
डे... दे... दे... कद.
With reference to this letter of Director Rail Movement Coal, a process flow is proposed on the similar manner of capturing LC of Bangladesh Traffic. It will involve verification by Goods Clerk of the Port Good shed of Bill of Entry uploaded, with the details entered at the time of indenting by the customer. Once the BE is verified all the indents against that BE will be live and rakes can be loaded against those indents. The detailed process flow is attached with this letter. It is requested to approve the process flow in consultation with the Rates Directorate at the earliest for implementation of the same in e-RD Module of FOIS system.
Encl: Detailed Process Flow
Wz ohan Sharma) Dy.CPM/System-II/FOIS
2001527 /2025/0/0 DD(R)-|
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Ls
No. LG) 620627101 /efilese RD
Process Flow for capturing and verifying BE Details and indent registration BE Details and indent registration of Imported Coal
Currently Imported Coal Programs are being captured by the Customer on e-RD and is being sanctioned by the respective Zonal Railways. During the program registration process, Customers captures the Bill of Entry details. Based on the sanctioned programs, Customers register the Indents for Imported Coal in e-RD Module.
The following process flow shall be implemented in case of Imported Coal traffic:
Instead of the present system of programme sanction at Zonal railways level, no sanction of programme will be required, and direct indent can be placed at the port station level.
. Indent can be placed after feeding the Bill of Entry (BE) details in the e-RD module
of FOIS. The customer will feed BE details (e.g. Country of Origin, Domestic Port Name, BE number, date of issue, name of Customer, Total BE Quantity and upload BE document on e-RD module. BE details will not be changed after registration of indent.
. The system check will be based on verification of details of Bill of Entry, which will
be uploaded by the customer and details cross checked by the goods clerk on the basis of BE copy issued by custom.
. The customer will submit physical copy of BE to the Goods clerk before loading of
wagons. There should be no discrepancy between BE details fed in e-RD and physical copy submitted to the Goods clerk.
. The responsibility of ensuring genuineness of BE is that of the customer. The
customer has to ensure that there is no misdeclaration. In case of any misdeclaration,
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