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Master Circular No. 9 - Irregular Retention in Service Beyond the Age of Superannuation
Master Circular No. 9
Circularstaff-establishment
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| Circular number | Master Circular No. 9 |
|---|---|
| Type | Establishment Master Circular |
| Topic | staff-establishment |
| Archive source | pbtvc.in |
Summary
Irregular Retention in Service Beyond the Age of Superannuation. Master Circular compilation sourced from the PBTVC Personnel website; check subsequent Railway Board amendments before use.
Text of the circular
MASTER CIRCULAR Master Circular No. 9 Irregular Retention in Service Beyond the Age of Superannuation. The instructions have been issued by the Ministry of Railways from time to time through various circulars/letters on the subject of irregular retention in service of Railway servants who have attained the age of retirement. It has now been decided by the Board to issue a consolidated master circular as below, incorporating all the instructions issued earlier, for the information and guidance of all concerned. 2. Every Railway servant shall demit service on attaining the age of retirement. There should be no case where a Railway servant is allowed to remain in service beyond the date of his superannuation/retirement, except those who have been specifically and specially granted extension of service by the competent authority in public interest. 3. Barring those who have been granted specific and special extension of service, continuance of others in service beyond their age of retirement is irregular. This irregularity could arise due to : i. wrong entry of the date of birth of the Railway servant in the personal/official records ; ii. non-availability of relevant records ; and iii. injunction granted by the Court(s) of Law. 4. To guard against the incidence of cases of irregular retention in service, it is necessary to ensure that the personal records of all Railway servants are maintained Correctly and kept up-to-date. The officers/supervisory staff should be made responsible to keep a check on the entries in the service sheet of the individuals working under them in the month of January every year and prepare a list of those who are due to retire in that year. After preparation of the list, the Railway servants due retirement during that year should be advised of the date of their retirement and their signature obtained in token of having been informed of the date of their retirement. All such lists should be consolidated by the end of March of that year, at the Divisional level/Headquarters level to provide for a complete enumeration of all Railway servants due superannuation in the Year. Thereafter a certificate should be furnished by the Railway to the Board, signed by in authority not lower than the C.P.O. that a list of employees due to retire in the year has been compiled and the competent authority is satisfied with the compilation and its correctness. [Ref: Board's letter No. E(G)84 RT 2/33 dated 16.02.1985 (RBE 50/1985)] 5. One of the reasons for irregular retention beyond the age of retirement is the order brought by Railway servants from the Court(s) of Law against their retirement on the basis of the date of their birth recorded in service book. It is essential in such cases that the date of birth, recorded in the service register of the Railway servant is brought to his notice, with the advice that the date of his birth as recorded in the service register having been accepted by him, is final and is not open to challenge in a Court of Law. However, if a case is filed by a Railway servant in a Court of Law, no efforts should be spared in getting the proceedings expedited. [Ref: Board's letter No. E(G)84 RT 2/33 dated 16.02.1985 (RBE 50/1985)] 6. Instructions exist that advance action should be initiated two years before an employee is due to retire to process the papers for sanction of pensionary benefits. The intention behind these instructions is that apart from providing for the prompt payment of settlement dues, it will also provide the opportunity to locate and assemble the relevant records and to rectify deficiencies, if any, existing in the personal records. [Ref : Letter No. E(G)78 RT 2/10 dated 03.07.1978] 7. The administrative machinery should be suitably geared to ensure that timely scrutiny and appropriate checks of records are carried out and the measures indicated in the above paras are taken to guard against administrative lapses, leading to irregular retention in service of Rail
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