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Master Circular No. 41 - Leave reserve - provision of in non-gazetted categories
Master Circular No. 41
Circularstaff-establishment
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| Circular number | Master Circular No. 41 |
|---|---|
| Type | Establishment Master Circular |
| Topic | staff-establishment |
| Archive source | pbtvc.in |
Summary
Leave reserve - provision of in non-gazetted categories. Master Circular compilation sourced from the PBTVC Personnel website; check subsequent Railway Board amendments before use.
Text of the circular
MASTER CIRCULAR Master Circular No. 41 Leave reserve - provision of in non-gazetted categories. The instructions issued by the Railway Board from time to time on the subject of Leave Reserve in non-gazetted categories are contained in several letters. The Railway Board have now decided to consolidate the instructions issued so far on the subject, into a single Master Circular, as below, for the information and guidance of all concerned. 2. The sanctioned strength of Group 'C' and 'D' staff includes a leave reserve provision, which varies according to the essentiality of providing relief to the Railway servants, who avail leave or have to be necessarily away on other/miscellaneous requirements. 2.1 Percentages of leave reserve which have been prescribed for provision in the various categories, based on the Adjudicator's award, have been given in Annexure-I. 2.2 Ordinarily, the leave reserves should be provided in the lowest category in each normal promotion group. However, in certain categories, the leave reserves may be provided in intermediate grades, so as to avoid a long chain of relieving arrangements, which would militate against efficient working and also administrative flexibility besides involving additional daily allowance. Categories where the leave reserves have been permitted to be provided in intermediate grades have been shown in Annexure II. (Ref: Board's letters No. E(Adj)48 LR 1 dated 14.8.1951, No. E(S)I 58 ADJ/LE/1 dated 12.6.1958 and No. E(G)62 LR 1/1 dated 10.4.1963.) 3. Leave reserve should not be provided in the categories of staff of Railway Schools who get holidays during the vacation and who have been excluded from the scope of Hours of Employment Regulations. (Ref: Board's letters No. E(Adj)48 LR 1 dated 14.8.1951 and No. E(G)83 LR 1-4 dated 3.5.1985) 4. The provision of leave reserves as per percentages mentioned in Annexure- I will apply to the permanent posts. Leave reserves with reference to the temporary posts should be provided at 7/8th of the percentages prescribed in respect of permanent posts. For this purpose, the number of sanctioned temporary posts as on 1st April and 1st October of each year should be adopted. (Ref: Board's letter No. E(Adj)48 LR 1 dated 26.11.1951) 5. Leave reserve percentages, wherever they are below the minimum percentage prescribed, should be brought up to the minimum, except in respect of posts chargeable to the Demand pertaining to the Administration. In the case of Loco Running Staff and Guards, the leave reserves may be provided at the maximum of 30% and 25% respectively. (Ref: Board's letters No. E(G)73 LR 1-11 dated 3.12.1973, No. E(G)78 LR 1-2 dated 30.6.1978 and No. E(G)70 LR 1-2 dated 27.4.1973.) 6. The provisions of leave reserves is intended to cover absenteeism on various counts i.e., not only leave but also other purpose like joining time on transfer, vision tests, training courses, court attendance, attendance at enquiries, PNM meetings, selections etc. Leave reserves should, therefore, be utilised for the purpose for which they are intended and they should not be posted against regular vacancies by keeping the leave reserve posts vacant for long periods. (Ref: Board's letters No. E(G)70 LR 1-15 dated 12.11.1970, No. E(G)73 LR 1-11 dated 3.12.1973 and No. E(G)78 LR 1-33 dated 26.12.1978) 7. Distribution of leave reserves should be made in such a manner as to afford their quick availability wherever they are required, with minimum dislocation of the leave reserves themselves. Decentralised control of leave reserves should be observed. (Ref: Board's letters No. E(G)62 LR 1/3 dated 7.5.1964, No. E(G)70 LR 1-1 dated 24.3.1972 and No. E(G)83 LR 1-5 dated 3.5.1985) 8. While considering any proposal for increase in the strength of leave reserves, the possible effect that the facility of encashment of leave on superannuation now available to the Railway servants may have on the actual utilisation of leave should be kept in mind.
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