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Master Circular No. 12 - Procedure for Recording Date of Birth on Entering Railway Service and its Alteration
Master Circular No. 12
Circularstaff-establishment
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| Circular number | Master Circular No. 12 |
|---|---|
| Type | Establishment Master Circular |
| Topic | staff-establishment |
| Archive source | pbtvc.in |
Summary
Procedure for Recording Date of Birth on Entering Railway Service and its Alteration. Master Circular compilation sourced from the PBTVC Personnel website; check subsequent Railway Board amendments before use.
Text of the circular
MASTER CIRCULAR Master Circular No. 12 Procedure for Recording Date of Birth on Entering Railway Service and its Alteration. At present the orders relating to the procedure for recording date of birth on entering Railway service and its alteration are scattered in a number of office circulars/orders issued from time to time. The question of consolidation of these existing circulars/orders into one Master Circular has been under the consideration of the Ministry of Railways (Railway Board). They have now decided to issue a consolidated order on the subject of "Procedure for recording date of birth on entering Railway service and its alteration" as below for the information and guidance of all concerned. I. Declaration of date of birth at the time of appointment: - 1. According to the existing provisions, every person appointed to a service/ post under the Government shall, at the time of his/her appointment, declare the date of birth and it shall be accepted by the appropriate authority on production of confirmatory/documentary evidence such as a Matriculation Certificate or a Municipal Certificate. If the person is not able to produce such an evidence, he/she should be asked to produce any other authenticated documentary evidence which could be the school leaving certificate, a Baptismal Certificate in original or some other reliable document. However, horoscope should not be accepted as evidence in support of the date of birth. (No. E(NG)II/70/BR/1 dated 03.12.1971., Rule 225-RI and E(G)84/FR1/1 dated 12.12.1985 (RBE 327/1985)] 2. When a candidate is not able to produce confirmatory documentary evidence or any other authenticated proof to the satisfaction of the appointing authority, he/she should be asked to produce an affidavit in support of the declaration of his/her age. 3. In the case of literate staff, the date of birth shall be entered in the record of service in their own handwriting. In the case of illiterate staff, the declared date of birth shall be recorded by a senior railway servant and witnessed by another railway servant. 4. When a person entering the Railway service is unable to give his/her date of birth but gives his/her age, he/she should be assumed to have completed the stated age on the date of attestation eg. if a person enters service on 01.01.1980 and if on that date his/her age was stated to be 18, his/her date of birth should be taken as 01.01.1962. 5. When the year or year and month of birth are known but not the exact date, the 1st July or 16th of that month, respectively shall be treated as the date of birth. 6. In the case of Group "D" employees, care should be taken to see that the date of birth as declared on entering regular service is not different from declaration expressed or implied, given earlier at the time of employment, if any, as a Casual Labourer or as a substitutes. 7. A person who is not able to declare his/her age at the time of entry into Railway Service should not be appointed. 8. It should be ensured that the date of birth at the time of entry into service is recorded invariably in Christian Era and wherever possible in Saka Era also, both in words and figures. II. Procedure in regard to alteration of date of birth: - 1. The date of birth as recorded in accordance with the rules shall be held to be binding and no alteration of such date shall ordinarily be permitted subsequently. It shall, however, be open to the President in the case of Group 'A' & 'B' railway servants and a General Manager in the case of Group 'C' & 'D' railway servants to cause the date of birth to be altered. i. Where in his opinion it had been falsely stated by the railway servant to obtain an advantage otherwise inadmissible, provided that such alteration shall not result in the railway servant being retained in service longer than if the alteration had not been made, or ii. Where, in the case of illiterate staff, the General Manager is satisfied that a clerical error has oc
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