No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Type | Commercial Circular |
|---|---|
| Topic | freight |
| Currency | Currency not verified |
from station balance sheet to Accounts of the Balance sheet vice versa,
INSPECTION OF STATION ACCOUNTS The stations and out agencies keep initial accounts records of traffic receipts and prepare extract there from in the firm of returns. These returns are sent to the Accounts office daily, periodically and monthly to the Accounts office for internal check. It is necessary for the Accounts office to verify (at Stations) that the returns and document correctly prepared, and accord with facts as recorded in the initial records maintained at stations. It is also necessary to see earnings received in the month are accounted for in the same month. For this purpose Traveling Inspector of Station are attached to Traffic Accounts office under the change of an Accounts Officer. The scope of their check is limited to earnings of the Railway. Role of TIAs in the Changing Scenario. Apart from the role of a TIA defined in the Accounts Code Vol II, as mentioned below; To deduct and arrest any leakage of Railway revenue, To deduct any manipulation of rules and regulations and defraud the Railway earnings, To deduct whether the Railway employees are utilizing Railway assets for his personal use and utilizing Railway as platform for his pecuniary profit, and as the Link between Traffic Accounts Office and the Agencies who are collecting and remitting money on behalf of Railways for the services rendered or an Extension to the Traffic Accounts at the field of activities, scrutinizing and undertaking inspections on the books of records from which the statements/returns are prepared and submitted to Traffic Accounts for internal check, a TIA has also some of the following subsidiary roles to play. Gathering information regarding the potentiality of the market in his jurisdiction. Ensuring the collection of various bills raised by Divisional Accounts Officer towards Commercial exploitation of Railway Assets and also play a suggestive and active role in identifying commercial exploitation of Railway lands, fixation of plot rent, licence fee etc. Clearance of Traffic suspense in co-ordination with Stations Outstanding section. Clearance or regularization of station withdrawals through POPS Associating in trials trips for fixation of siding charges. Extending facts and figures to facilitate in dealing with proposals on traffic facilities. Utilisation of Railway Quarters – at various way side stations. To fit into the new shoes, as the expectations are very high for the Administration, from a TIA in the changing scenario, TIAs have to equip with the latest changes happening in the Transportation sector in general and Railways in particular. Railways are heading for computerization of the areas where ever possible. One such prime area identified in Railways are Public dealing departments like Commercial, Accounts etc. In case of Commercial, we have already identified areas like PRS, SPTMs, FOIS, COIS, etc. While in PRS and SPTMs, TIAs have already started checking the transactions after computerization and on FOIS, it is yet to take off. As of now, TIAs are doing the check on the reports generated from PRS, SPTMs etc. after the transactions are over as per the Manual of TIAs. Unless a TIA is thorough in the logics used in the software which generates output on which checks are exercised, I feel, the inspection or check is not complete. Hence, to over come this lacuna, a system Audit group should be formed with the TIAs. This team may have the participation of SO (A)s also and the team will undertake the specific inspections of the software used for PRS and SPTMs. Apart from imparting basic training on computers, they have to be exposed for the proper training from the outside institutes and every member of the core group should have to acquire knowledge to develop programme and should have the capability to identify the bugs in the programmes which are developed by CRIS/CMC or by a software firm. We are now widening the scope of computerization at various Goods sheds, Sidings for FOIS
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