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| Type | Commercial Circular |
|---|---|
| Topic | freight |
Processing various regular reports/special reports submitted by TIAs with respective executive offices
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# INSPECTION AND CHECK OF STATION ACCOUNTS By M.ANJAIAH SrAFA/RE/SC
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# FUNCTIONS OF TRAFFIC ACCOUNTS
Person to whom ever service rendered paid correctly.
The collected amount remitted correctly.
Apportionment of Earnings.
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# INTERNAL CHECK OF TRAFFIC EARNINGS
TRAFFIC ACCOUNTS OFFICEE (TAO)
- conducting internal check of various returns received from stations
TRAVELLING INSPECTORS OF ACCOUNTS
- conducting check of various basic records maintained at source i.e stations
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# STATION INSPECTION SECTION
Accounts Code Vol II para- 3301. The check of initial records of accounts maintained at stations, which do not come under the scrutiny of the Accounts Office, is carried out by the Travelling Inspectors of Station Accounts who are also responsible to check that the returns submitted by stations to the Accounts Office have been correctly prepared and agree with the initial records maintained at the stations.
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# ROLE OF STATION INSPECTION SECTION
To conduct inspections of stations by TIAs as per codes/manuals
To see that cycle of station inspections at regular intervals completed in time and fixing of scale time
Main thrust of TIA inspection is to check initial records maintained at stations which does not come directly under purview of TAO
Processing various regular reports/special reports submitted by TIAs with respective executive offices
Pursuing closure of these reports- co-ordinating with executive offices
To co-ordinate with various sections of TAO
To assist officers in field inspections
Maintenance of various circulars for future reference
To suggest system improvements based on irregularities/frauds reported
Clearance of station outstanding
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# Role of TIAs
As per Accounts Code Vol II Chapter 33, the role of a TIA is well defined as….
Extension of TAO
Imp role of bridging the gap between TAO and field
Complementing the work of TAO
Eyes and ears of administration
To see that irregularities/frauds are arrested/minimised
To concentrate on areas which does not come under purview of TAO
To co-ordinate with executive offices in clearance of outstanding station dues
To see that returns are correctly prepared basing on initial records maintained at the stations
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# Role of TIAs contd ….
Guiding the line staff in implementation of latest rules
Marketing efforts as they are nearer to the industry
Providing information to management with reference to ever changing scenarios at field level
Educating the industry about dynamic pricing policies
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# Changing role of TIAs…
Transaction audit no longer relevant
To be Replaced by System audit
100% computerisation has taken place
Training in various applications
TAO can take care of internal check as data is available online and can be accessed
Field is reality
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# Is TIA cadre at cross roads?
In wake of 100% computerisation, perception is that there is no need of TIA role in present day context
TAO can take role of TIAs
Manual intervention is minimal
TIAs can access the data online and conduct system audit in addition to TAO
Concurrent inspection possible
Programms are well defined and operational after being approved in all respects
Scope of error minimal as distances, rates, routes are pre-defined which is imp domain of TIAs
Role of TIAs to be redined
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# In changing scenario TIA cadre to focus and redefine on
Shift from transaction audit to System audit
To concentrate on various aspects that does not come under the purview of TAO
Proper technological training to be imparted
To focus on marketing efforts as various freight incentive schemes rolled out
To suggest to increase in non-fare revenue as they are nearer to field
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# Areas that don’t come under purview of TAO
Re-sal
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