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| Type | Commercial Circular |
|---|---|
| Topic | finance-accounts |
The number of the cash bag in which the cash is remitted should be
Initial Training for CCTCs Presenter Name: Sonali Reddy SSO(A)/Traffic Accounts Office/SBC Topics DTC CR Note & Remittance Stock Books This book is a complete record of coaching earnings. This book is maintained “shift-wise” at station where booking is done round the clock - where booking is not done round the clock, this book is maintained “train-wise”. Entries in DTC books are done on either completion of shift or after departure of train. DTC - Daily Train Cash Book-cum-Summary This book is maintained in 4 parts - Part I - Passenger earnings (Local) Part II - Passenger earnings (Foreign) Part III- Other coaching earnings. Part IV — Cash vouchers. Part I - Passenger earnings (Local) - Accountal of printed card tickets and blank paper tickets sold for local destinations is done in this part separately. Part II - Passenger earnings (Foreign) - Accountal of printed card tickets and blank paper tickets sold for foreign destinations is done in this part separately. Part III - Other coaching earnings — Accountal of earnings other than printed card tickets and blank paper tickets is done in this part, eg - wharfage and demurrage charges, earnings from cloak room, livestock, luggage etc. Entry for other coaching earnings is done on the basis of cash book maintained separately for individual services. Part IV - Cash vouchers — Accountal of vouchers received in lieu of cash during authorised transactions is done in this part. Entry of vouchers accepted during withdrawal from station earnings is also done in this part. Daily Trains Cash-Cum-Summary Book is maintained in Form no. COM / C /4 AND 5 revised with following columns - Station Code Name of destination station. Fare. Opening number of tickets. Closing number of tickets. Number of tickets issued (Gross) Number of Non-Issued tickets Number of tickets issued (Net) Amount This book is totalled on daily, periodical and monthly basis, the procedure for the same is as under- Daily - Totals of part I, II, पा & IV are done on daily basis. After this totals of part I, II & III are added. Total of part IV is deducted from above total arrived. The resultant amount will indicate responsibility of the Station Master, which will be compared with the Cash available at station. If found correct the amount will be sent to Chief Cashier as per laid down procedure. If the cash is short, the same should be made good by the responsible employee immediately. If found excess, the same will be accounted for as “excess in booking”. To arrive at the days total, amount of all shifts / trains are added. Periodical — Periodical total of DTC is taken, i.e, total for 1st to 10th, 11th to20th and 21st to last date of the month. Advance statement of coaching earnings is prepared on the basis of these periodical totals and submitted to Accounts Office as per periodicity. Monthly - At the end of the month all parts of DTC are totally separate and on the basis of these totals, monthly statements and returns are prepared. Entry of amount shown in these statements and returns is done in Balance-Sheet. These statements and returns are sent to Accounts Office along with Balance-Sheet. There is no need to write first three columns, i.e., station code, name of destination station and fare manually. Instead a list provided by Traffic Accounts Office is pasted. Charges for all tickets should be paid for at the time of issue, either in cash or by vouchers or partly in cash and partly by vouchers. The record of these issues and the amount received, as well as other coaching traffic for which the Booking Clerk is accountable should be made in the DTC book. The DTC book is in fact be a complete record of all the coaching earnings. Except at stations where continuous booking of passengers is allowed, the Booking Clerk will, immediately after the departure of each train post the DTC book. At stations where continuous booking is allowed, the posting will be the same except that it will be posted a
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