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Accounting procedure for remittance of Earnings in Parcel offices, received through Point of Sale (PoS) Machine installed by SBI

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Accounting procedure for remittance of Earnings in Parcel offices, received through Point of Sale (PoS) Machine installed by SBI | Date | Railway | Division | Station | Machine | Service Transaction Bank of | Bank Card | Amount RR FA&CAO's

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Freight Marketing Circular No. 01 of 2017

भारत सरकार GOVERNMENT OF INDIA रेल मंत्रालय MINISTRY OF RAILWAYS “लाला ( रेलवे बोर्ड RAILWAY BOARD )

No. 2014/TC(FM)/11/16 New Delhi, dated .01.2017

14

The General Managers (Comml.),

1. Central Railway, Mumbai 09. North Western Railway, Jaipur

2. Eastern Railway, Kolkata 10. Southern Railway, Chennai

3. East Central Railway, Hajipur 11. South Central Railway, Secunderabad

4. East Coast Railway, Bhubaneswar 12. South Eastern Railway, Kolkata

5. Northern Railway, New Delhi 13. South East Central Railway, Bilaspur

6. North Central Railway, Allahabad ' 14. South Western Railway, Hubli

7. North Eastern Railway, Gorakhpur 15. Western Railway, Mumbai

8. Northeast Frontier Railway, Maligaon 16. West Central Railway, Jabalpur

Sub: Accounting procedure for remittance of Earnings in Parcel offices, received through Point of Sale (PoS) Machine installed by SBI.

Ref : Board's letter of even No, dated 14/19.12.2016

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In order to promote cashless transactions in Government business it has been decided to install Point of Sale (PoS) Machines at parcel office over Indian Railways to allow cashless transactions using debit/credit cards. State Bank of India has been mandated to install PoS machines at various parcel offices. Accordingly, to operationalize this process and to ensure correct accountal of remittance the following procedure shall be followed:

1. As per instructions issued vide Board's letter No. 2015/TC(FM)/11/04 dated 13/15-04- 2015, while offering parcels for booking for transportation by rail, the consignor/sender shall be required to submit his proof of Identity along with forwarding note. Amount of freight of each parcel way bill may be made through PoS machine for each transaction separately for each forwarding note. Freight shall not be accepted through PoS machine by bunching of PW Bills.

2. The name on debit/credit card should be matched with the name of sender/consignor mentioned in the forwarding note as well as ID proof submitted by the sender/consignor.

3. Once the customer swipes the card at PoS Machine, the customer’s account is debited and a receipt issued to customer and the original receipt is to be retained by the Parcel Clerk. At the end of a shift, the parcel clerk shall settle all the PoS transaction and make a summary of transactions during his shift and attach all the original receipt and submit it to Cash Office. This shall be reconciled by cash office with the MIS received from Bank next day, as detailed below in para 4.

4. Money gets transferred into the pooling account of the aggregator (T). inter bank

settlement happens at end of the day. All the transactions so pooled together a MIS is generated for the Railway's by the Aggregator. This MIS (annexure-A) shall be handed

10.

11,

12.

13,

a)

b)

c)

0)

e)

Freight Marketing Circular No. 01 of 2017

over to the commercial staff the next day. If there is requirement for more information, then Bank will be suitably addressed. The MIS from the Bank shall be treated as TR Note.

The transaction being done through PoS machines needs to be settled at the end of each shift by the Parcel Clerk, in order to push the data relating to transactions done through PoS machines.

The requirement of MIS from CRIS for reconciliation purposes is enclosed as Annexure न

B. This MIS shall be handed over to the cash office by commercial staff. The access to same shall be made available for download and reconciliation to concerned commercial staff and traffic accounts office.

Thereafter, accredited bank credits Railway's deposit account mapped with the Banking system (T+1). Accredited Bank, thereafter takes over the procedure of remittance through the FPB channel to CAS, Nagpur and RBI.

The TR Note shall be submitted to Traffic Accounts Office, as per existing schedule as enshrined in Accounts Code Volume I and ITI.

TA office shall conduct an internal check on the MIS received from Bank (Annexure A

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