No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Type | Commercial Circular |
|---|---|
| Topic | ticket-checking |
Dispatch of Approved Draft as a Letter by email from e-Office itself
GOVERNMENT OF INDIA MINISTRY OF RAILWAYS (RAILWAY BOARD) e-Office RECEIPT/DISPATCH DOCUMENT HANDLING GUIDE Issue- 10 th Jul, 2020 C&IS Directorate A. Receipt Document Handling in e-Office 1. Diarising Receipt: Converting Physical Document to e-Receipt 2. Email Diarisation: Converting email & its attachments to e-Receipt B. Dispatch Document Handling in e-Office 1. Dispatch of Approved Draft as a Letter by email from e-Office itself 2. Dispatch by own email after Downloading Draft from e-Office Physical sign on printed copy & Dispatch e-Sign on downloaded letter & Dispatch ***** A. Receipt Document Handling in e-Office 1. Diarising Receipt: Converting Physical Document to e-Receipt CREATING RECEIPTS Click Upload PDF scan/doc Fill Diary Details * Red ones are mandatory in o o o After creation, the receipt can be put in file or sent 2. Email Diarisation: Converting email & its attachments to e-Receipt EMAIL DIARISATION RECEIPT After login to e-Office Home page Click on While using e-File Click on the User name on right-top corner Click on Type password and Sign in Nic/Gov Mail “Inbox” opens Open the email to be diarised Scroll down to the end of the Mail Click on Status will show moved to eFile Application Click on Home again and then go to File Management System Receipts Click on the concerned mail Mail Body and Attachments (if any) will show Select what all have to be diarised Click on forward arrow Click on Fill Diary Details * Red ones are mandatory in o o o After creation, the receipt can be put in file or sent. B. Dispatch Document Handling in e-Office 1. Dispatch of Approved Draft as a Letter by email from e-Office itself Note- Attachment should be pre-attached while uploading Draft in e-Office After the Draft Letter/Note has been approved by the competent authority, the following options are available in e- Office to dispatch the letter/ote - DISPATCH BY EMAIL FROM e-OFFICE Open ‘Approved’ draft e-Signing can be done by DSC Sign or Custom Sign using the DSC e-Signing -By default, Sign will appear at the left- bottom of the document – Select the area and click DSC sign 2 Options of Dispatch after e-Signing or Without e- Signing is active - Click is disabled Click Click Fill the mail IDs of recipients in To, Cc and Bcc “e-Signed Letter” is attached as PDF and “Attachments” if any, will also be attached to email. Type text in the email body Two buttons are available email will be sent with letter. New pop up appears. Fill desired action, description and Reply Due Date. Click “For Self” if you want that notification regarding letter followup should come to you only. Click “For Section” If notification should come to all the users in the section. Click “Ok”. Letter gets dispatched to mail IDs Copy of letter will automatically get attached to “Correspondence” of e-File as Issued and a copy gets attached to Dispatch Sent 2. Dispatch by own email after Downloading Draft from e-Office PHYSICAL SIGN ON PRINTED COPY & DISPATCH Open ‘Approved’ draft Download the Pdf Physical Signing Print letter & sign in pen Scan and upload in Pdf Email the Letter in Pdf with attachments of enclosures of the letter. To be Put in File after creating it as an e-Receipt by Diarising Receipt as detailed in Item A. 1. e-SIGN ON DOWNLOADED LETTER & DISPATCH Open ‘Approved’ draft Download the Pdf E-Sign Sign in Acrobat Reader Go to “Tools” Tab Click “Certificates” Click Email the e-Signed Letter in Pdf with attachments of enclosures of the letter. To be Put in File after creating it as an e-Receipt by Diarising Receipt as detailed in Item A. 1.
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