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Discontinuation of physical processing of Files

· 2022-10-27
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Date2022-10-27
TypeCommercial Circular
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CurrencyCurrency not verified

Summary

Discontinuation of physical processing of Files e-office platform addressed to Official email-id of the concerned official (as being used on e-

Text of the circular

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भारत सरकार Government of India

VS-—s रेल मंत्रालय Ministry of Railways हे
आज़ादीका Yad बोर्ड (Railway Board) pa Ka
अमृत कि; Mahotsav

Office Order No. 72 of 2022
Sub: Discontinuation of physical processing of Files.
Ref. : Office Order No. 67 of 2022 and 119 of 2018

Subsequent to issue of Office Order No. 67 of 2022 mandating complete switchover to
paperless e-correspondence between Railway Board & Zonal Railways/PUs/Other Units and also
within Railway Board, through e-office platform, henceforth only “Classified” documents, D&AR
cases, Vigilance, EO’s Office & certain Parliament Matters are permitted to be processed in physical
form.

2. Accordingly, now onwards, green sheet (noting page)/ A-4 size white paper would be issued to
Branches/Directorates/Offices only as an exception in limited numbers, that too with the specific
approval of ED/JS/PED/AM or PPS to CRB/Board Members/Secretary. The indents/procurement of
these papers shall accordingly be minimised on above lines.

a All may please ensure strict compliance of above instructions.

i Aa
No.2022/O&M/2/7 (B. Majumdar)
Dated: 27/10/2022 Adviser(Admn.)/Railway Board

All Officers/Branches in Board’s Office, COFMOW and Dayabasti, New Delhi.
Dir/GA for necessary action.
Copy for information to :

Advisor/MR, OSD/MR, OSD/Co-ord/MR, EDPG/MR, Additional PS/MR

Room No. 533-C, Rail Bhawan, Raisina Road, New Delhi-110001

ee

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ही ; रेल मंत्रालय Ministry of Railways [Ss
आजादी is ees 01 «
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Office Order No. 67 of 2022

Sub: Implementation of paperless working in Railway Board.

Government has been emphasizing for switching over to paperless mode of working to
cut down delays in decision making and for improving the ease of transacting government
business.

2. Accordingly, Ministry of Railways has decided that henceforth all the correspondence
between Railway Board and Zonal Railways/PUs/Other Units shall be entertained only through
e-office platform addressed to Official email-id of the concerned official (as being used on e-
office platform).

3. e-Office application also has the facility to dispatch the ink signed letters (scanned copy)
online through dispatch by email from e-file (on e-office platform) addressed to the concerned
official.

4, The above system shall be fully implemented with effect from 1 November, 2022 and
thereafter no physical letters/files shall be entertained in Railway Board’s Issue(D) Branch.
However, for the time being, the correspondence pertaining to D&AR and Vigilance Cases may
continue in physical form till further advice.

5 For any query/clarification/assistance in above regard, e-office helpline numbers 45014
& 45029(Rly) and e-office helpdesk : rbcc-helpdesk@rb.railnet.gov.in may be contacted.

cM

No.2022/0&M/2/7 (B. Majumdar)
Dated: 21/10/2022 Adviser(Admn.)/Railway Board

Copy for strict compliance to :
All Officer/Branches in Board’s Office, COFMOW and Dayabasti, New Delhi.
Copy for information to :
Advisor/MR, OSD/MR, OSD/Co-ord/MR, Additional PS/MR

ED/(C&IS), ED/TD, JS(G) and JS(M)

Room No. 533-C, Rail Bhawan, Raisina Road, New Delhi-110001

भारत सरकार GOVERNMENT OF INDIA
रेल मंत्रालय MINISTRY OF RAILWAYS
रेलवे बोर्ड (RAILWAY BOARD)

OFFICE ORDER NO. 119 OF 2018

Sub:- Discontinuation of circulation of hard copies of Orders/Circulars etc, in
Board’s Office.

Attention is invited to Office Order No. 26 of 2018 on uploading of policy
circulars/orders and other instructions on Railnet and Internet site of Indian Railways to
do away with the process of distribution of hard copies thereby saving paper and a move
towards paperless environment. Attention in this connection is also invited to Office
Order No.104 of 2017 wherein it was decided that all Officers and Staff would be using

allotted NIC emails for correspondence with Zonal Railways and other units.

Zs Though RBCC is uploading the content of various Directorates on Internet and
intranet site,

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