No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Type | Commercial Circular |
|---|---|
| Topic | general |
Error Sheets in FOIS are recorded thru inbuilt Error Sheet Module
<!-- Slide number: 1 --> # Communications from Traffic Accounts: Error Sheets and Advice of Internal Check Damodara Prasad K 9491043283 Sr.AFA (Retd.) <!-- Slide number: 2 --> # Error Sheets During the course of Internal Check, if any apparent loss of revenue is noticed on a transaction, the same is communicated to statin thru an Error Sheet Prepared in quadruplicate. 1st copy Accounts. Remaining 3 copies sent to station thru DCM. <!-- Slide number: 3 --> # Error Sheets On receipt, Station Master verifies the same , and accounts for it in the on hand balance sheet. If the Accounts contention is not acceptable, the debit is kept under Disputed Category for further dealing If the mistake is accepted, staff responsibility is fixed and recovery is made either on the spot or thru salary recovery depends upon the case The details of Error Sheets are communicated to the station thru AIC also in addition to the sending physical copies thru DCM <!-- Slide number: 4 --> # FOIS Error Sheets Error Sheets in FOIS are recorded thru inbuilt Error Sheet Module Station staff have to download the same and deal the Error Sheets as dealt in Coaching Traffic AIC with the details of Goods Error Sheets also is sent to the stations for prompt and proper accountal and their clearance <!-- Slide number: 5 --> # Debit Reasons Non-adherence of codal/extant provisions Ambiguity/complexity of rules Voluminous transactions Non-receipt of circulars intime Slack supervision Irregular preparation of returns Non-preparation of staff for handling traffic Non-updation of knowledge-training classes <!-- Slide number: 6 --> # Advice of Internal Check After completion of check of Balance Sheet, the results are communicated thru AIC AIC contains Col A, Col B, Col C and Col D Col A contains the details of Error sheets issued and not accounted Col B contains the details of Vouchers not received in TAO for authorizing credits taken in Balance Sheet Col C BST Transactions Col D internal BOOK Adjustments in TB Section <!-- Slide number: 7 --> # Problems at stations Accountal of Voucher refunds Mistakes in preparation of Voucher RN Non receipt of Acknowledgements Non transfer of items due to employees transfers to other divisions Report generation not possible after current month <!-- Slide number: 8 --> # Problems at Stations Acknowledgements given in full. Later, Debits raised as Tickets/Vrs not received. Less acknowledgement as vouchers not received. But billing of the same of M&M/ Chg.bills. CBS – E/S - No details Less acknowledgement as J/NI/Can Tkts not received. Later E/S raised. Part acknowledgement without any remarks. Blank acknowledgement. <!-- Slide number: 9 --> # Clearance Timely reviews with executives Thorough check before raising debits Timely raising of demands/carriage bills Cash bag/chest movement to be monitored Lien on consignments to be exercised Training of staff Issuing self explanatory letters Fixing staff responsibility <!-- Slide number: 10 --> # Suggestions Review meetings should be not only inter departmental but intra sectional Debit raising should be more accurate Streamline clearance of AD E/sheet proforma to be improved Staff to be educated and to be co-operative with TIAs/PCCM Access to verify PRS/UTS details
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