Procedure Order to deal with cases of Loss of EFT Book

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Summary

Procedure Order to deal with cases of Loss of EFT Book Office towards value of missing tickets shall, however, be

Text of the circular

Government of india (Bharat Sarkar)
Ministry of Railways (Rail Mantralayal
(Railway Board)

No.2004/TG-V/10/20 New Delhi, dated ,/ 2 01.2007

\ The Chief Commercial Managers,
| All Zonal Railways.
|

Commerciai Circular No. 8/2007

Sub: Procedure Order to deal with cases of Loss of EFT Book.
RNESKEKMAN IK RR eh kek

Please refer to Board's letter of even number dated 16.03.2006 on
the above subject wherein instructions regarding dealing with the cases of
loss of EFT Books were issued. The matter has been further examined in
Board's office and it has been decided that the following precedure should
be followed:

i, The staff, whose EFT Book has been lost, will immediately issue
XXR Message on the same day to Chief Ticket Inspector (CTI) at
the base station, Divisional office/Traffic Accounts Office giving
details of the last book/foils. .

i On receipt of the wire, the Divisional Office shall arrange to
notify the loss, through railway gazette warning the staff to
guard against the fraudulent use of missing tickets and to CCMs
and FA&CAOs(T) of ali railways including home railway to
instruct the staff concerned to be on look out for the tickets in
daily collections and to question the persons found in possession
of such ticket/s as to source thereof and send a report on action
taken and outcome within a month’s time.

fii. Apart from the above, a Committee should be constituted
comprising ACM of the concerned division and AAO from the

दि Traffic Account Office whe shall make arrangements to conduct
aN Pal enquiry based on FIR and relevant collateral
i } WF evidence/documents to ascertain the cause of loss,

iv. The Committee will examine the material on record including
outcome of the notification referred to in para (ii) above,
Service record of the employee concerned, his general
performance including earning during the last three years taking
into account cases of short and delayed cash remittances and
other irregularities.

EFT

E Enquiry report of the Committee should be put up to DRM within
one month of its constitution.

vi, However, if the enquiry establishes negligence on the part of the
employee, action under D&AR for major penalty may be
initiated. Recovery for the loss of the EFT Book, as assessed and
advised by Traffic Accounts Branch, may be ordered by the
Divisional Office from the salary of the employee within two
months of the reported loss. D&AR action has no bearing on the
recovery of the loss from the employee. :

vil, In case the report of the Enquiry Committee does not hold the
employee responsible for the loss and result of the enquiry
shows that tickets were lost due to fire, dacoity, floods etc. i.e.
circumstances beyond the contro! of the employee, a proposal

_ to write off the actual loss may be prepared by DRM and
forwarded to CCM for further: processing in consultation with
FA&CAO/T and AGM. The debits raised by Traffic Accounts
Office towards value of missing tickets shall, however, be
withdrawn,

vill, In case. where EFT book/foils reported lost, is subsequently
found misused, the matter will be reported to Traffic Accounts
Office and debits will be raised for value of the lost tickets
against the concerned staff, besides taking him/her under D&AR
suitably,

This issues with the concurrence of Finance Directorate of the
Ministry of Railways.

Please acknowledge receipt. ,

(Ravinesh Kumar)
Director Traffic Commercial (G)
Railway Board.

No,.2004/TG-V/10/ 20. New Dethi, dated a % .01.2007

Copy to (1) FA&CAOs, Zonal Railways for information and necessary action.
(2) ADATI (Railways) with 140 spares.

(Dhriv Singh) A
Director Finance (Commercial)
Railway Board.
Copy to: EDF(C), EDF(A), DF(C),DF(CCA), DF(A) and AC-IL, F(C) Branches.

ue

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