No official Railway Board PDF has been traced for this entry yet. The text below was read from the document held in the library.
| Type | Commercial Circular |
|---|---|
| Topic | ticket-checking |
| Currency | Currency not verified |
authority concerned as to whether prosecution in a court or departmental action should be
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CHAPTER-XI
REPORTING AND INVESTAGATION OF LOSS OF
CASH, STORES OR OTHER RAILWAY PROPERTY.
Losses, frauds and Embezzlements.
Responsibility for Losses
1101
Report of Losses
1102 - 1103
Losses involving the Reserve Bank
1104
Investigation of Losses
1105
Legal Advice
1106
Laxity of Control
1107
Recoveries of Losses
1108 - 1110
With holding of Pension and Provident Fund Bonus
1111 - 1112
Police Investigation
1113 - 1114
Prosecution
1115 - 1116
Witness
1117
Appeal against Acquittals
1118
Reports to the General Manager
1119 - 1120
Departmental Inquiries
Departmental Inquiries
1121 - 1124
*****
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CHAPTER XI
REPORTING AND INVESTIGATION OF LOSS OF CASH,
STORES OR OTHER RAILWAY PROPERTY
LOSSES, FRAUDS AND EMBEZZLEMENTS
1101 Responsibility for Losses -Every public officer should exercise the same vigilance
in respect of public expenditure and public funds generally as a person of ordinary prudence
would exercise in respect of the expenditure and the custody of his own money. Means should be
devised to ensure that every railway servant realises fully and clearly that he will be held
personally responsible for any loss sustained by Government through fraud or negligence on his
part and also for any loss arising from fraud or negligence on the part of any other railway
servant to the extent it may be shown that he contributed to the loss by his own action or
negligence.
1102 Report of Losses -Any defalcation or loss of cash, stores or other property
belonging to Government should be reported immediately it is discovered to the head of the
division or department as the case may be, and in serious cases to the General Manager also,
copies of the reports being sent simultaneously to the Financial Adviser and Chief Accounts
Officer who will forward a copy to the Chief Auditor. If any irregularity or loss is detected by,
or is brought to the notice of the Accounts Officer in the first instance, it will be his duty to
apprise immediately the administrative authority concerned of the facts of the case and ask for a
proper investigation ; the Accounts Officer will send a copy of his communication on the subject
to the Chief Auditor. If, however, the irregularity or loss is discovered by, or is brought to the
notice of the administrative authority in the first instance, that authority should immediately
report the matter to the Accounts Officer, who will forward a copy of the report to the Chief
Auditor. Petty cases, that is cases involving losses not exceeding Rs. 500 each need not be
reported to the Financial Adviser and Chief Accounts Officer nor by him to the Chief Auditor
unless there are important features which require detailed investigation and consideration. Every
important case involving loss of cash, stores, or property, whether caused as a result of frauds
perpetrated or negligence shown by the railway servants, or caused purely by accidents such as
fire, etc., should be brought to the notice of the Railway Board by the General Manager through
a preliminary report (to be followed by a detailed report see Para 1103) within six weeks from
the date of detection of the loss and a copy of the report endorsed to the Chief Auditor
simultaneously through the Financial Adviser and Chief Accounts Officer. When the loss
involved does not exceed Rs. 50,000 the case need not be reported to the Railway Board unless it
represents unusual features or reveals serious defects in procedure.
The preliminary report, which should be based on the facts and first-hand information
available, should bring out-
(i) the nature of the loss ,
(ii) whether the matter has been reported to Civil/GR Police/RPF and Departmental
Enquiry Committee ;
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(iii) amount involved, actual or approximate;
(iv)
steps taken to plug the loop holes, if any; and
(v)
the name of the staff apparently r
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