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User Manual for office order Module of HRMS

BLW PSS-114 · 2020-12-15

Circularstaff-establishment

Official source verifiedRecorded Railway source checked on 2026-09-03.Text extraction: All 48 PDF pages inspected; 0 OCR completed; 3 awaiting OCR; no files omitted

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Circular number	BLW PSS-114
File number	PC-VII/2020/HRMS/23
Date	2020-12-15
Type	BLW Establishment Circular
Topic	staff-establishment
Official source	blw.indianrailways.gov.in

Summary

User Manual for office order Module of HRMS. BLW / DLW Establishment collection: PSS-Promotion, Selection and Serving Staff Matter. BLW reference: PSS-114,GM(P)/ER/PS&SSM-Pt-I. Railway Board reference: PC-VII/2020/HRMS/23 dated 2020-12-14.

Text of the circular

Catalogue metadata (not a transcription of the PDF):

User Manual for office order Module of HRMS BLW PSS-114 User Manual for office order Module of HRMS. BLW / DLW Establishment collection: PSS-Promotion, Selection and Serving Staff Matter. BLW reference: PSS-114,GM(P)/ER/PS&SSM-Pt-I. Railway Board reference: PC-VII/2020/HRMS/23 dated 2020-12-14.

Historical source collection. Check subsequent amendments and the linked original before relying on the policy. Displayed date is the BLW forwarding date in its catalogue; the Railway Board letter may have an earlier date. Search text is partial: 3 of 48 PDF pages await OCR. The catalogue title and references are searchable; read the complete official PDF.

PSS-114 भारतीय रे ल बनारस रे ल इंजन कारखाना Indian Railways (Government of India) Banaras Locomotive Works Varanasi-221004, India.

Office : General Manager/(P) Tele : 0542-2642700 Fax : 0542-2270102 E mail : cpo@dlw.railnet.gov.in NO- GM(P)/ER/PS&SSM-Pt-I Dated – 15.12.2020

All Concerned BLW/Varanasi,&Sealdah/BLW Camp office, New Delhi.

Sub :- User Manual for Office Order Module of HRMS

****** A Copy of Railway Board’s Letter No.PC-VII/2020/HRMS/23 Dated- 14.12.2020 is forwarded herewith for information and guidance.

DA- 47 Pages

( Pius Minj) Assistant Personnel Officer/Staff File No.DLW-BSB0GMP(AUTH)/8/2020-O/o DY CPO/HQ/DLW

[This scanned page awaits OCR. Read the original PDF.]

Office Order Flow Summary

User open your browser and type URL https://hrms.indianrail.gov.in/HRMS to go to the official website of HRMS

1. In the left side panel Right click on the Office Orders menu and then click on the submenu with name Type of Office Order to create office orders.

2. For example User selects Sub-menu “Exit Order” under menu: Office Orders.

a. Screen related to Exit Office Order Generation opens.

b. Select the New Office Order From the drop Down

c. The text field to enter the name/no of the New office order opens. Name it and click on ‘Go’ Button.

d. The screen opens up to fill the details regarding the new office order

3. Select the Office Order Type and Click on the + on a header to Enter Data of an Employee. (Form to be filled will change according to the office order type user select.)

4. On Click of + Button a Pop will be opened for the respective office order type user selected from the dropdown.

a. Enter the HRMS ID in order to fetch the details. System validates HRMS ID w.r.t.

assignment with current users or valid HRMS ID. If HRMS ID is not assigned to current user / Invalid HRMS ID, System flashes an error message.

b. Enter all the relevant details of the employee, then click on Save button to save the Data and close the popup.

c. As user save the Data of the Employee it starts showing in a row.

5. User can Add another row on the click of + button, Clicking Remove Row(-) button, removes the row. Edit the Data of an Employee By clicking on Edit symbol.

6. User can select the already saved Template to fill the Pre Note, Post Note, issue By and Copy To or user can manually fill the Pre Note, Post Note, issue By and Copy To

a. After selecting the Template from the given drop down, it will ask for the replacement of details of Pre Note, Post Note, issue By and Copy To of the Office Order Data.

b. On clicking Yes it will fetch data for the selected templates from the already saved Templates.

7. The User Interface will consist of two buttons ‘Save as Draft’ and ‘Submit’,

a. Save as Draft: Once user will click, “Save as Draft”, it will save data and change the Status to ‘Draft’.

b. To view officer order user clicks Preview Office order button To select location for Digital Signature please refer this. https://youtu.be/M2f3MpQkWh0 File No.DLW-BSB0GMP(AUTH)/8/2020-O/o DY CPO/HQ/DLW

c. Once user will click, ‘Submit’ button, DC will be asked to enter Transaction OTP.

Once OTP is validated, the dat

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