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| Type | Commercial Circular |
|---|---|
| Topic | ticket-checking |
Check of Opening Balance.- The station opening balance should be compared with the station
55 CHAPTER XXVII CHECK OF STATION BALANCE SHEET 2701. Station Balance Sheet.-The Station Balance Sheets, which are prepared separately for Coaching and Goods transactions in the form prescribed for the purpose by each Railway Administration, are the 'personal accounts' of the Station Master. 2702. Chart Showing the check of station balance sheet.- The check of the Station Balance Sheet in the Accounts Office mainly consists in bringing the figures of the various traffic earnings into accord with the corresponding figures in the connected Returns in which the transactions have been initially brought to account and which are checked independently in the manner indicated in the previous chapters. Traffic receipts which are accounted for directly in the Station Balance Sheets without having been included in subsidiary Returns such as miscellaneous receipts, are checked with the original Cash Transmit Notes of Miscellaneous Receipts (COM/C.11 Revised) received daily in the Accounts Office in support of the debit entries. The main headings of the Balance Sheets and the Account documents and Returns with which these are checked are given in the charts below. CHART SHOWING HOW STATION BALANCE SHEETS ARE CHECKED WITH ACCOUNTS DOCUMENTS AND RETURNS (A) Coaching Balance Sheet DEBITS Items in Balance Sheet Returns or Accounts documents with which checked 1 Opening balance 1 Closing balance of the Balance Sheet for the previous month. 2 UTS – Monthly details of transactions in UTS Summery Statement (M-9) 2 Machine tabulation of total fares for Local traffic (Paragraph 2119). 3 Local Blank Paper tickets including Platform tickets, excess in booking, etc., 3 Return of Local Blank Paper tickets (Appendix VII/C-CM). 4 Local Excess Fares 4 Local Excess Fare Return(COM/R.19 Revised). 5 Local luggage – Statement generated by PMS 5 Return of local luggage (COM/L.26 Revised). 6 Local animals and birds etc 6 Return of Local animals and birds etc. (COM./L.24 Revised). 7 Local Government passengers, baggage, etc. 7 Return of Local Government passengers, baggage, etc.(COM/P.21 Revised). 8 Local parcels outwards ‘Paid’ 8 Local outwards Paid parcels Cash Book(COM/C 4-A). 10 Local motor-cars, carriages and boats, etc. outwards ‘Paid’ 10 Local outwards motor-cars, carriages and boats, etc. Summaries. 56 11 Local motor-cars, carriages and boats etc inwards ‘To-Pay’ . 11 Local inwards motor-cars, carriages and boats, etc. Summaries. 12 Through passengers Ordinary-Printed ticketss 12 Machine tabulation of total fares for Through traffic. 13 Through Blank Paper tickets 13 Return of Through Blank Paper tickets (Appendix VII/C-CM). 14 Through Excess fares 14 Through Excess Fare Return(COM/R.19 Revised). 15 Through luggage 15 Return of Through animals and birds etc. (COM/L,29 Revised). 16 Through animals and birds, etc. 16 Return of Through animals and birds, etc. (COM/L.27 and 28 Revised). 17 Through Government passengers, baggage etx. 17 Return of Through Government passenger, baggage, etc. (COM/P. 22 Revised). 18 Through parcels outwards ‘Paid’ 18 Through outwards Paid parcels Cash Book (COM/C.4B). 19 Through parcels inwards ‘To-pay’ 19 Through parcels inwards “To-Pay” Summaries (COM/P.8 and 9 Revised). 20 Through motor-cars, carriages and boats etx. Outward ‘To-pay’ 20 Through outwards motor-cars, carriages and boats, etc. Summaries. 21 Through motor-cars, carriages and boats etx. inward ‘To-pay’ 21 Through inwards motor-cars, carriages and boats, etc. Summaries. 22 Left luggage, demurrage and wharfage 22 Left Luggage, demurrage and wharfage return(COM/D.16 Revised) 23 Sundries 23 Cash Transmit Notes of Miscellaneous Receipts(COM/C.11 Revised). 24 Terminal tax 24 Statement of Terminal Tax (COM/T.5 Revised). 25 Error sheets and Disallowances 25 Register of Error sheets issued and list of errors. C
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