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Procedure for correspondence with Railway Board

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Procedure for correspondence with Railway Board (i) Correspondence with Railway Board should bear the approval of General

Text of the circular

सन्पमय जयते

भारत सरकार / Government of India > रेल मंत्रालय / Ministry of Railways is 2 (रेलवे बोर्ड / Railway Board) No. 2023/0&M/3/2 Dated: 23.04.2026

General Managers, All Indian Railways/PUs & other units DG/RDSO, DG/NAIR

Sub: Procedure for correspondence with Railway Board Ref.: (i) Board's Letter No. 2023/0&M/3/1 dated 31.03.2023

(ii) Board's Letter No. 2021/0&M/3/2 dated 16.02.2021

Attention is invited to Board’s letters referred above wherein instructions w.r.t.

procedure for correspondence with Railway Board were issued for compliance.

However, it has been observed that the same are not being adhered to. Accordingly, the instructions for correspondence with Railway Board are reiterated as below:

(i) Correspondence with Railway Board should bear the approval of General Manager/ PHoD concerned and an endorsement to this regard may be indicated in the letter.

(ii) All letters (except for routine nature and reminders) addressed to Railway Board should be signed by an Officer not below the rank of SAG or Selection Grade (in case of Public Relations Dept.).

(iii) Wrong/Unauthorised designations should be avoided and every communication may invariably bear the Name, Designation, Landline No., Mobile No. and E-mail address of the signatory.

2. The above may be brought to the notice of all the concerned for ensuring strict

compliance.

a a

(T. Srinivas) Joint Secretary/Railway Board Email ID: t.srinivas1@gov.in Tele No.: 011-47845551

Copy to:

CRB & CEO, MF, M/Infra, M/O&BD, M/T&RS, DG/HR, DG/RPF, DG/Safety, DG/RHS,

Copy for kind information:

EDPG/MR, EDPG/MoSR(R), JDPG MoSR(S)

Room No.229, 2nd Floor, Rail Bhawan, Raisina Road, New Delhi - 110001

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